Community Risk Reduction (CRR) and Education Branch Administrative Assistant

• Mostly sedentary
• Hybrid Model with a minimum of two days per week in the office.

The Fire & Life Safety Section of DFPC has undergone a significant change in structure responsibility and complexity over the recent past in regards to state fire investigations.

The Fire & Life Safety Section (FLSS) has a steadily growing need for additional Educators and CRR Specialists to meet the demand of the states increased need for fire prevention education and risk reduction. Currently CRR and Education Branch employs ten (10) total FTE. As the section grows programmatic and administrative workload of the branch manager and supervisors will increase significantly. This position is expected to provide administrative support services to the branch chief and the branch as a whole.

Provides general administrative assistance and support for the Branch Chief providing logistical support and preparation for meetings and events communicating with other Branches Units and external stakeholders on behalf of the Branch Chief. Synthesizes and disseminates pertinent information to staff. Facilitates information sharing with internal and external stakeholders and partners. Aids the Branch Chief in tracking and coding receipts for purchases made for the branch.

Establishes general office record-keeping systems and resource libraries and devises coding and maintenance schemes for filing systems. Ensures access to various records systems for appropriate employees. Trains other staff on office procedures record-keeping and use of forms. Schedules meetings for staff and facilities provides logistics support for events and answers questions via phone email and in-person.

This position is responsible for using social media platforms such as Twitter Facebook and Instagram to announce advertise and update the public on events job posting and educational opportunities associated with the Branch. In addition the position will be responsible for maintaining content at the request of CRR Unit staff on the Fire Safe Colorado social media platforms.

Provides internal and external customer support. Answers phones screens and directs calls and takes messages and greets customers. Prepares provides and exchanges information with callers and visitors and refers them to the appropriate DFPC staff.

This position is responsible to create and maintain an application process for private citizens to apply for Home-Hardening Grants through the Division

This position is responsible for processing applications in consultation with the CRR and Education Branch Chief choose the appropriate parties to award grant monies to and processing payments to such parties.

Position is responsible for updating and maintaining the Fire Safe Colorado Website

• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Experience in dealing with sensitive/confidential information
• Exceptional customer service ethic
• Self-directed innovative and enthusiastic
• Committed to safety quality and professionalism

• Three (3) years of relevant experience in administrative experience providing high-level office support and/or office management to team & staff. This experience should include the following:
  • Coordinating communication and information between various leaders customers and stakeholders through writing telephone virtual meetings or in person;
  • Preparing reports and correspondence including drafting proofreading and assembling materials for distribution to a wide range of audiences;
  • Utilizing and navigating multiple computer systems/programs/applications to track data and produce reports;
  • Event planning both virtual and in person events including meeting dates and times space resources preparing materials and managing frequently changing schedules;

OR

• A combination of related education and/or relevant experience in administrative experience providing high-level office support and/or office management to team & staffequal to three (3) years

• Coordinating communication and information between various leaders customers and stakeholders through writing telephone virtual meetings or in person;
• Preparing reports and correspondence including drafting proofreading and assembling materials for distribution to a wide range of audiences;
• Utilizing and navigating multiple computer systems/programs/applications to track data and produce reports;
• Event planning both virtual and in person events including meeting dates and times space resources preparing materials and managing frequently changing schedules;

• Requires successful completion of an extensive background investigation including reference checks a polygraph examination and fingerprint based criminal background check.
• Must be able to work a hybrid schedule.
• Must be a Colorado applicant at time of application.