Administrative Associate II-NCCIW
Administrative Associate II-NCCIW
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$ 28194 - 49340
1 Vacancy
Job Description
Description of Work
This Administrative Associate II position is assigned to the Outpatient Nursing Department providing administrative and clerical support to the unit and reports to the Director of Nursing. This position is located at the North Carolina Correctional Institution for Women (NCCIW) located in Raleigh which houses approximately 1700 female offenders. The Healthcare Facility employees approximately 260 full time employees.
Responsibilities and duties include but not limited to the following:
- Provide administrative and clerical support to the Outpatient Nursing Station of the Health Care Facility.
- Direct offenders to appropriate clinics.
- Answer retrieve and route calls to the appropriate destination.
- Compose maintain and process a variety of documents records and correspondence to include word processing and organizing coding/logging various reports plans charts operational procedures and/or rosters.
- Maintaining records using a personal computer systematic filing system and must be able to operate standard office equipment.
- Utilize an appropriate filing system either alphabetically chronologically or by subject and include both electronic and hard copy files.
- Attend meetings and record minutes for distribution to staff and management.
- Planning work understanding and carrying out both oral and written instructions reviewing completed tasks to ensure accuracy and meeting daily and monthly deadlines.
- Order/maintain office supplies and inventory.
- Posting information and mail distribution.
This is a full-time position (40 hours per week) with State Benefits.
**Applicants must pass a background check to be eligible for this job.**
Note to Current State Employees:State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.
Knowledge Skills and Abilities / Competencies
The Knowledge Skills and Abilities listed below along with the Minimum Education and Experience requirements are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge Skills and Abilities (KSAs) click on the following resource links:Introduction to the State Government Job Application and/orKnowledge Skills and Abilities (KSAs).
To qualify for this position applicants must document on the application that they possess ALL of the following:
- Documented knowledge in computer skills using Microsoft Excel Outlook and Word.
- Demonstrated ability to facilitate the flow of work and coordinate office support activities with other staff; ability to maintain internal and external contacts for work coordination.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER year of education OR years of directly related experience OR a combination of both. See for details.
High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.Supplemental and Contact Information
Come Join Us to Make a Difference!
TheDepartment of Adult Correction is one of the largest state agencies with more than 19000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention protection and preparation as well as the care custody and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody healthcare and facility operations staff as well as the division of Community Supervision. Other divisions include Administration Compliance & Accreditation Comprehensive Health Services Internal Affairs & Intelligence Operations Post-Release Supervision & Parole Commission and Rehabilitation & Reentry.
The Division of Comprehensive Health Services is dedicated to providing evidence-based compassionate and constitutionally consistent medical care to all offenders in custody. Their goal is to ensure that all offenders receive full-spectrum medical care from the time of entry until their release. The team of physicians nurses behavioral health services dental services psychiatric services pharmacy services and licensed healthcare administration services work together to provide emergent acute routine and chronic health care as well as preventive medicine at all prison facilities. They also coordinate with specialists and other clinical consultants outside of prisons throughout the state to ensure comprehensive health and well-being towards a safe transition from prison improving public health and decreasing recidivism.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information.
Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veterans Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
- If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
- The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions(Download PDF reader).
- PerNC General Statute 143B-972.1(Download PDF reader) applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBIs Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (RAP Back).This is in addition to submitting fingerprints during the application process.
- If you were ever charged with a criminal offense at some point in your life you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account and click Application Status. If you are selected for an interview you will be contacted by management. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help- Line at .If there are any questions about this posting other than your application status please contact Kelly Snead.
Required Experience:
IC
Employment Type
Full-Time
