Administrative Assistant - District Athletic Department

JOB GOAL:

LRSD established the Administrative Assistant for the purpose/s of providing a variety of complex administrative support or clerical duties to the assigned administrator and department/division. The incumbent will establish and maintain department/division records; track funds and purchasing; compile reports; ensure compliance of department/division records with mandated requirements; establish and maintain positive interactions and monitor assigned projects and program components. In addition perform general clerical duties as assigned.

TERMS OF EMPLOYMENT:

Range109 $34058 - $59176 Twelve (12) month contract (245 days) plus a benefits package. NOTE: Precise placement within the salary range will be determined based on education and experience. FLSA: Non-Exempt

QUALIFICATIONS:

1. Bachelors degree is required. At least four years of responsible secretarial/administrative or management experience one year as an administrative assistant to a district-level administrator supervisor or comparable rank.
2. Must have demonstrated competency in standard office administration programs such as Microsoft programs including Word Excel PowerPoint Access and other microcomputer of Web and digital design. Experience in eFinance/eSchool or similar computer mainframe systems.
3. Correct English usage grammar spelling punctuation vocabulary and proofreading skills for composing business letters and reports are required.
4. Work cooperatively with others. Interpersonal skills; using tack patience and courtesy.
5. Maintain confidentiality and utilize discretion in all communications.

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Little Rock School District assures Equal Employment Opportunities and equal education opportunities for employees and students as federal and state laws require. The following statements of duties and responsibilities describe the general nature and level of work by individuals assigned to this position. These statements are not an exhaustive list of all duties and responsibilities required within this position.

1. Organizes and manages the day-to-day activities of an assigned administrators office to ensure efficient and effective office operations; coordinates communications; relieves the administrator of administrative detail. Attends department and in-service meetings to convey and gather information required to perform functions.
2. Performs general clerical duties andathletics officeduties as required or assigned.
3. Compiles data (e.g. work orders budget reports specialized reports personnel records etc.) to prepare or process requests.
4. Interacts with internal and external persons (e.g. phone email in person etc.) to receive and convey information.
5. Maintains various manual and electronic document files and records (e.g. department databases calendars work orders timesheets expense reimbursement requests etc.) to provide up-to-date information and historical reference per established administrative guidelines and legal requirements.
6. Maintains the inventory of supplies and materials (e.g. forms office supplies etc.) to ensure items availability.
7. Supports assigned administrator(s) and department staff to assist with administrative functions.
8. Performs other relatedathletics duties as assigned.

Mental Functions Physical Requirements and Working Conditions:

While performing the duties of this job the employee is regularly required to sit stand walk go up and down stairs operate foot and hand controls use a telephone and write. Occasionally the employee must lift and move up to twenty (20) or more pounds. In addition this position requires accurately perceiving sound near and far vision depth perception handling and working with educational materials and objects and providing oral information. Must have the ability to work for the duration of the daily contracted time and be physically present and at assigned work with only infrequent unexcused absences during the contract year. Additional technical skills knowledge and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.