Administrative Assistant II
Administrative Assistant II
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Job Description
Job Requisition ID:47487
Closing Date: 06/06/2025
Agency:Department of Insurance
Class Title:ADMINISTRATIVE ASSISTANT II - 00502
Skill Option:None
Bilingual Option:None
Salary: $6242 - $9021 (Effective 7/1/25 anticipated starting salary $6242/CBA Language applies)
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC028
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
*Answer all application questions thoroughly. DO NOT STATE SEE RESUME.*
Position Overview
We are currently looking for an Administrative Assistant to be the administrative anchor of our Compliance and Program Integrity unit within Get Covered Illinois. This will be an integral role in the development and operations of our Compliance and Program Integrity unit which covers areas of compliance and appeals. Under the general direction of the Deputy Director of Compliance and Program Integrity this position will serve as a staff assistant and perform a variety of administrative functions. Will develop and install procedures to maintain an effective system for maintenance of section records and for efficient coordination of procedures hearings and legal issues as well as other duties as listed in the posting. We encourage all qualified applicants to apply.
Get Covered Illinois is the State of Illinoiss new Health Insurance Marketplace. Get Covered Illinoiss mission is to increase access enrollment affordability and choice for individuals and families by connecting them to health insurance plans and savings available through the Affordable Care Act. Get Covered Illinois provides pathways to coverage through a consumer-centric online application platform a Customer Assistance Center localized outreach and education strategies and a network of in-person assisters embedded in communities across the state that help Illinoisans enroll in the coverage that best meets their families needs. Get Covered Illinois is part of the Illinois Department of Insurance and has offices in Chicago and Springfield.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
As a staff assistant to the Deputy Director of Compliance and Program Integrity participates in analyzing existing operations and systems for maintenance of section records and efficient coordination of hearings and legal issues.
Assists in effecting sound administrative operations through review of all incoming correspondence and referring to the appropriate staff attorney and Appeals Program analysts.
Gathers background information from a variety of sources to assist the Deputy Director of Compliance and Program Integrity in decision making matters and in preparation of speeches reports news releases and legislative proposals.
Answers telephone calls receives visitors maintains schedules makes appointments and travel arrangements for the Compliance and Program Integrity and Appeals Program.
Documents and monitors overall case load of the Compliance and Program Integrity and Appeals Programs.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
Prefers at least two (2) years of experience with appeals and compliance processes.
Prefers at least two (2) years of experience analyzing administrative programs and adopting effective courses of action.
Prefers at least two (2) years of experience utilizing strong interpersonal relations skills to maintain cooperative working relationships with internal staff and external contacts.
Prefers at least two (2) years of demonstrated oral and written communication skills.
Prefers at least two (2) years of experience utilizing Microsoft Office products or equivalent.
Prefers at least one (1) year of experience with the Affordable Care Act.
Prefers at least one (1) year of experience organizing facts and findings and presenting such information in clear and concise form.
Prefers at least one (1) year of experience demonstrating the ability to exercise a high degree of initiative and resourcefulness in the development and completion of work projects.
Conditions of Employment
Requires the ability to pass a background check.
Requires ability to travel in the performance of duties with overnight stays as appropriate.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including but not limited to licensing and educating insurance agents investigating Workers Compensation fraud and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.
State of Illinois employees enjoy a robust benefit package including:
- Health Life Vision and Dental Insurance
- 13 Paid Holidays annually 14 on even numbered years
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- 12 Paid Sick Days annually (sick days carry over from year to year)
- 12Weeks Paid Maternity/Paternity Leave
- 3 Paid Personal Days annually
- Pension Plan
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Flexible work schedules may be available dependent upon position
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
Work Hours: M-F; 8:30am - 5:00pm
Work Location:115 S. LaSalle Street 13th Floor Chicago IL 60603
Agency ContactEmail:
Posting Group: Legal Audit & Compliance
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
