Administrative Assistant II (State Services)
Administrative Assistant II (State Services)
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$ 39060 - 54696
1 Vacancy
Job Description
Department Information
Find a rewarding career making a difference: Join the Office of the Attorney General!
The State Services Section is looking for administrative professionals to join their team! These Administrative Assistant IIpositions will join a collaborative team with a wide range of diverse work.This position is best suited for someone with outstanding attention to detail and a high technical aptitude. Ifyourelooking for a career working witha great teamof administrative assistantsparalegalsand attorneys apply today!
WHO WE ARE
The Office of the Attorney General/Department of Law is the Peoples Lawyer. The Attorney General Phil Weiser was elected by the people of Colorado and is the States chief lawyer and law enforcement official. Our vision for the Department of Law is: Together we serve Colorado and its people advancing the rule of law protecting our democracy and promoting justice for all. Our core values and commitment to diversity equity and inclusion drive our actions anddemonstrateour focus on being principled public servants who are innovative and better together.
Learn more about the Colorado Attorney Generals Office here.Description of Job
The State Services Section provides legal representation to 8 of 16 executive branch agencies including the departments of Human Services Education Higher Education Personnel and Administration Labor and Employment Local Affairs Health Care Policy and Financing and Public Health and Environment; as well as the 5 statewide elected public officials Judicial Department and Public Utilities Commission.
WHAT YOU WILL DO
There are two (2) immediate vacancies within the following units of the State Services Section:
Administrative Assistant II (K-12)
This position exists to provide administrative support to the K-12 Higher Ed Labor and Personnel units attorneys and legal assistants. Specific tasks include creating producing and proofreading correspondence reports pleadings and other legal documents; archiving files; properly directing telephone calls from the public and visitors; compiling information for reports; scheduling and arranging meetings conference rooms and conference calls; efficiently processingmailanddistributingonadailybasis;faxingandscanningdocuments;assistingwithtravelarrangementsin scheduling state cars for attorneys; maintaining desk manual for specific duties; providing backup for other support staff in the Section during times of heavy work load or when another administrative assistant is out of the office.
Administrative Assistant II (Human Services)
This position exists to provide administrative support to the individual units attorneys and legal assistants. Specific tasks include creating producing and proofreading correspondence reports and other documents; archiving files; properly directing telephone calls from the public and visitors; compiling information for reports; scheduling and arranging meetings conference rooms and conference calls; efficiently processing mail and distributing on a daily basis; faxing and scanning documents; assisting with travel arrangements and scheduling state fleet cars; maintaining desk manual for specific duties; providing backup for other support staff in the Section during times of heavy work load or when another administrative assistant is out of the office.This recruitment may be used to fill multiple Administrative Assistant II positions in the State Services section.
Salarynote: Although a salary range is listed salary will be setcommensuratewith the successful candidates qualifications and in compliance with the Equal Pay for Equal Work Act.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time ofsubmittingyour application.
Class Code:
G3A3XXMINIMUM QUALIFICATIONS:Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
Experience Only:
Two (2) years ofgeneral clerical/office support experience as the primary function of the job.OR
Education and Experience:
A combination of related education and/or relevant experience ingeneral clerical/office supportas the primary function of the jobequal to two (2) years.If qualifying under the substitution you willbe requiredto provide a copy of your transcripts at the time of application.
Note: Candidatespossessinga foreign degree mustsubmita translation (evaluation) of their degree from an accredited institution such as The National Association of Credential Evaluations Servicesin order tobe given credit for the degree.
Preferred Qualifications:In addition to the minimum qualifications if youpossessany of the following specifically include the details on your application as this information will be used to assess your qualifications and may be used todeterminea top group of applicants.
Prior experience in a legal setting
High technical aptitude
Experience working with technology and various systems
Experience organizing documents and electronic file systems
Strong critical thinking skills
Experience working under various priorities and ability to adapt
Experience processing electronic documents
Excellent customer service skills
Strong communicationskills
Outstanding organizational skills
Strong attention to detail
Required Competencies:
Requiresproficiencywith MS Office applications
Requires discretion and the ability tomaintaina high levelof confidentiality
Requires familiarity with and comfortable using technology
Requires outstanding organizational skills anddemonstratedstrong interpersonal skills
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
Colorado Department of Lawparticipatesin E-Verify and will provide the federal government with your Form I-9 information to confirm that youare authorized towork in the U.S.
The State Services Sectionoffers flexible work arrangements.Employees are expected to work at least three (3) days per week in office.Please note flexible work arrangements may change at any time based on business needs.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at within ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at InformationHOW TO APPLY
Applicants mustestablishan account withand complete the online application.
Required Application Materials:Applicant may redact information thatidentifiestheir age date of birth or dates of attendance at or graduation from an educational institution.A completed State of Colorado Application: Applicantsare responsible forensuring that the application provided is fully completed and clearly describes their educationtrainingand experience as it relates to this position. Applications left blank or marked See Resume will not be considered.
Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background. Any informationregardingyour skills qualifications accomplishments etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process.
Cover Letter: A brief cover letter detailing your interest in the position relevantexperienceand anyadditionalinformationyoudlike to share as it relates to your interest in the position.
Veterans Preference:In order tobe considered for veterans preference you must attach a copy of your DD214 forms as well as any documentationto prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist todetermineif you meet the minimum qualifications for this position. If your application does notdemonstratethat you meet theminimumrequirements you will be notified that you will notproceedin the selection process for this position. Ifyour application is rejected and you have questions you may contact Vanessa Rhea at .
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement todeterminetechnical competence depth and breadth of experience and potential job fit.Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement anddemonstratesthe level of responsibility assigned.
Job Fit Experience will be evaluated todeterminehow well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the Work Experience section of your application is complete and specifically addresses your qualifications experience work product and accomplishments as they relate to the Description of the Job Minimum Qualifications and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used toidentifya top group foradditionalassessment orestablishan eligible list for referral to the hiring manager for final consideration.
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product forall ofour customers
We Are Committed to Diversity Equity and Inclusion
At the DOL our commitment to DEI is thriving. We know that we are better together when our differences arevaluedand everyone is inspired and empowered to contribute. As such we strive to provide a safe environment where individuals feel valued and respected for who they are;demonstratea behavior and mindset where differences are welcomed and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves hosts events and programs on DEI areas important to our employees enables development and sustainability of resource groups that give a voice to historically marginalized populations focuses on retaining our incredible talent and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected then DOL is your place to be!
We Have Strong Core Values
Our core values drive our actions. At the Department of Law we are: 1) principled maintaining the highest ethical standards rigorous legal analysis and careful evaluation of facts; 2) public servants who are always ensuring our work is not about us but instead is about the people of Colorado; 3) innovative by seeking to identify the best approach make deliberate decisions and look to improve; and 4) better together by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularlyprovidemeaningful opportunities for personal and professional growth through training and coaching. Further our professional development and performance goal setting process is collaborative and ongoing and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensiveState of Colorado benefits package including competitive medical and dental health plans employer-paid life insurance paid holidays retirement plans withColorado PERA and vacation and sick leave earned each month there are many other unique benefits that we offer including:Employer-paid life insurance
Paid vacation and sick leave earned each month
10 paid holidays per year
Free access to an on-site fitness center
Distinctive career advancement opportunities throughout the State personnel system
Excellent work-life programs such as flexible work schedules professional development opportunities and an employee discount program
Employment Type
Full-Time
Key Skills
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