UNIV - Manager of Research Finance - Department of Pediatrics

Job Description Summary

The Department of Pediatrics Office of the Chair is searching for a Manager of Research Finance. This position is under the direction of the Director of Research Administration and will be engaged with the Pediatrics executive leadership team (Pediatrics Department Chair Darby Childrens Research Institute Director Vice Chair for Clinical Research and Vice Chair for Finance & Administration). The Manager of Research Finance will be responsible for the leadership and implementation of general fiscal administrative and research post-award needs of the Department of Pediatrics. The Departments research portfolio includes federal grants industry sponsored clinical trials and internal grants across 20 Divisions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56210.00 - 80105.00 - 104000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

The Department of Pediatrics Office of the Chair is searching for a Manager of Research Finance. This position is under the direction of the Director of Research Administration and will be engaged with the Pediatrics executive leadership team (Pediatrics Department Chair Darby Childrens Research Institute Director Vice Chair for Clinical Research and Vice Chair for Finance & Administration). The Manager of Research Finance will be responsible for the leadership and implementation of general fiscal administrative and research post-award needs of the Department of Pediatrics. The Departments research portfolio includes federal grants industry sponsored clinical trials and internal grants across 20 Divisions.

The position has remote work possibility after probationary period.

Job Duties:

25% Research Division Financial Operations: Manages and monitors the complex financial activities and budget development of the Research Division across the Darby Childrens Research Institute and the Pediatric Clinical Research Group. Provides the fiscal management of all divisional financial resources (e.g. state funds start-up packages foundation accounts etc) including financial planning budgeting and accounting functions. Ensures compliance with the policies and procedures of the University MUSCP Department and those of federal and other funding agencies. Provides the oversight management and monitoring functions for the operating budgets grant and gift budgets and applying appropriate stewardship of available funding streams. Manages these budgets to assure compliance with the complex Department University State and Federal requirements. Monitors cash balances as well as verifying the accuracy of Accounts Receivable (AR). Ensuring timely receipts of all AR invoices. Reviews monthly payroll reports for consistency with individual effort and funding. Provide guidance and counsel to Department leadership to facilitate the Divisions ability to achieve scientific and educational goals in the context of fiscal accountability.

25% Post-Award Grant Management:Manages and performs grant/contract post award activities related to fiscal management personnel management procurement supply services auxiliary services etc. Develops and manages organization of complex financial tracking system for research grants and associated cost share and institutional support FDMs associated with Pediatrics Grants / Clinical Trials / Packages. Ensures compliance with approved grant budgets and institutional and state policies and procedures. Coordinates the preparation and maintenance of all grant related fiscal records to include expenditures encumbrances commitments and projected needs. Prepares and submits requests for budget revisions. Provides timely reminders for invoicing progress reports milestone documentation and other required elements throughout the grant/contract. Coordinates the preparation of required reports including annual monthly quarterly and closeout reports and reviews budgets expenses personnel and accounting adjustments.

20% Personnel/Effort Management: Initiates and routes Costing Allocations and Payroll Accounting Adjustments for faculty and staff with grant funding within the Research Division. Monitors and updates all designated Costing Allocations monthly to reflect changes in research funding for faculty and staff across the Department. Tracks effort and salary encumbrances for a large number of multi-disciplinary personnel supported by Pediatrics awards and other grants including senior faculty with multiple funding sources. Develops and monitors a sophisticated tracking system to ensure timely creation of Costing Allocations and accurate encumbrance of awards. Maintains detailed FTE workbooks for each personnel supported by grant funding to accurately reflect project effort throughout the budget year. Ensure timely submission of effort and activity reports.

10% Grant Budget Management:Delivers accurate and timely budgetary information to the Finance team ensuring ongoing financial adjustments for Pediatrics research activities including personnel operating expenses transfers revenue and F&A for grants contracts and other designated accounts. Provides research funding information to the Finance team for inclusion in the annual Pediatrics budget. Maintains and reconciles financial accounts for grants and contracts ensuring their financial integrity. Consults with program personnel and department directors regarding fund availability and preparation of funding requests. Monitors award status to facilitate budget extensions and carryover.

10% Reporting: Partners with the Manager of Research Analytics to audit and correct post-award activities ensuring the integrity and accuracy of financial transactions across all sponsored accounts. Implements necessary budgetary and transactional adjustments to maintain compliance and financial accuracy. Ensures timely actions for expiring grants and contracts and verifies financial reports prepared by the MUSC Office of Grants and Contracts Accounting.

5% Training & Policy: Train and provide guidance to the Grants and Finance teams along with other relevant staff in post-award grants and research administration. Attend institutional training to maintain current skills and up-to-date knowledge and disseminate training information to staff as needed. Ensure sufficient trained personnel are available to manage the departments expanding grants and contracts portfolio. Recommend and develop procedural or policy changes in response to evolving federal state and local regulations.

5% - Other duties as assigned

Preferred Minimum Requirements of the Position:

Ability to plan and implement agency financial management programs.

Ability to establish and maintain effective working relationships with others.

Ability to interpret and analyze complex financial data and reports.

Ability to communicate effectively.

Additional Job Description

Minimum Requirements: A bachelors degree with accounting courses and five years professional experience in a related area such as accounting auditing banking or finance. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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Manager