Finance Operations Specialist

An ALL4 Finance Operations Specialist is an administrative support professional who performs a variety of tasks to help the organizations Accounting and Finance team run efficiently.Preference will be given to candidates physically located near an ALL4 office location.

Duties and Responsibilities

• Manage the Certificate of Insurance (COI) process with clients subcontractors and vendors.
• Manage vendor information including setting up new vendors in the system (Deltek Vantagepoint) and completing any necessary vendor forms.
• Enter Accounts Payable vendor invoices and establish approval and efficiencies processes.
• Lead vendor W-9 process including the collection of W-9s and the annual audit/reporting process.
• Facilitate payment of vendors which may include verification of federal ID numbers reviewing purchase orders and resolving discrepancies.
• Assist with the automation of processes surrounding vendor payments and client receipts.
• Assist with project openings (including scope changes) in the system and manage client set-up (i.e. providing W-9s and banking/remittance information and completing any necessary forms).
• Conduct system database cleanup efforts (i.e. client/vendor duplicates classification tags etc.).
• Assist with the client invoicing process including month-end invoicing and invoice uploads into client payment portal systems.
• Support timesheet reporting process.
• Support credit card upload process.
• Compile and sort documents such as invoices and checks substantiating business transactions.
• Support onboarding training needs.
• Exhibit ALL4s core values in all transactions both internally and externally.
• Perform other related duties as assigned by management.

• Associates degree in accounting finance or related discipline preferred.
• Two years of accounting finance or related experience.
• Experience with Deltek Vantagepoint preferred.
• Ability to accurately and efficiently enter data into computer software and systems.
• Commitment to excellence and high standards.
• Excellent communication and interpersonal skills including strong document production skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational problem-solving and analytical skills.
• Ability to meet deadlines by independently managing priorities and workflows.
• Versatility flexibility and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and ALL4s core values; openness to change personal growth and coaching.

Salary Range

The salary range for this role is $53000 to $57000 annually at the time of posting. Factors taken into consideration when determining actual compensation include but are not limited to education experience skill set location and business or organizational needs. In addition this role will also be eligible for bonus pay. ALL4 offers a comprehensive benefits package including paid time off medical/dental/vision insurance 401(k) tuition reimbursement and other benefits to eligible employees.

About ALL4

ALL4 provides consulting services that span challenges encountered within private and public sector Environmental Health and Safety (EHS) programs. Our strategic services include air quality; chemical reporting and management; digital solutions; sustainability; environmental social and governance (ESG); investigation and remediation; occupational health and safety; waste management; and water quality.

ALL4 has offices and remote staff members across most of the United States as well as in Canada Spain and Latin America. The company has office locations in the metro areas of Philadelphia PA (headquarters); Rancho Cucamonga CA; Atlanta GA; Louisville/Lexington KY; Boston MA; Raleigh NC; Houston TX; Bellingham WA; and Washington DC. ALL4 provides strategic consulting services to numerous heavily regulated industries across the country including pulp and paper food and beverage consumer products cement chemical/pharmaceutical waste management power oil and gas and automotive.

ALL4 has been consistently recognized as a Best Place to Work both regionally and nationally growing in personnel culture and environmental disciplines. Notable honors include:

• Verdantix Green Quadrant for Service Providers Innovator Status
• Inc. 5000 Fastest Growing Companies
• ENR Top 200 Environmental Firms
• Zweig Hot Firm Fastest Growing Firms

ALL4 is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race color religion sex sexual orientation gender identity age national origin veteran status disability status or any other applicable characteristics protected by law. All employment is decided based on qualifications merit and business need.