Program Coordinator I

Incumbents in the Program Coordinator I position plan and coordinate the graduate program in the Computer Science (CS) Department. The Program Coordinator I will advise and assist prospective and current graduate students in the development of academic plans and class schedules as well as assess students academic level reply to students academic inquiries and advise students on their course selection and academic program changes. The Program Coordinator I will work with the Graduate Admissions Committee to coordinate application reviews and help potential students with the application process. The Program Coordinator I will report to the Academic Advisor Coordinator and the Department Head.

• Graduate student guidance (35%):
  • Monitor graduate student needs through one-on-one interactions surveys etc. This includes monitoring progress toward degree completion student health (including mental health) and well-being. Advocate for graduate students and make recommendations as needed.
  • Refer students to campus resources as needed.
  • Facilitate faculty mentoring by identifying problems/bottlenecks and providing timely reports or feedback.
  • Provide students with information regarding university and department policy & program requirements.
  • Help students develop Programs of Study and review students Programs of Study to ensure the degree requirements are met.
  • Assist students with course selection and registration.
• Track and maintain graduate student records (25%):
  • Develop and maintain current graduate student file databases and graduate folders.
  • Track student progress within their program and communicate it with faculty advisors and the Department Head.
  • Collaborate with students and faculty to ensure completion of all university and department graduate degree requirements i.e. forms are submitted by the appropriate deadlines and GPA/Program of Study requirements are met.
  • Submit review and approve graduate student forms.
  • Compile and track data regarding CS graduate programs providing reports to the Department Head and faculty as needed.
  • Track combined bachelors/masters students and provide them with information regarding their projected masters program.
  • Facilitate graduate courses (Thesis Research Dissertation Research and Co-op Experiences) where the coursework is primarily determined by a work or faculty supervisor.
• CS Graduate Admissions Committee coordinator (15%):
  • Use the Graduate School Recruitment Tool to compile and track data pertaining to recruitment and provide recommendations to the Graduate Admissions Committee.
  • Coordinate application reviews with the CS Graduate Admissions Committee including distributing application materials to the committee requesting reviews tracking the review process and processing admission decisions.
  • Act as liaison with prospective students by providing potential students with information about programs/applications and assisting students with the application process as needed.
• CS Department liaison with the Graduate School and College of Science (10%):
  • Represent the CS Department at Graduate School and College of Science GPC meetings and make recommendations for new policies arising from these meetings. Bring updates from the College of Science and Graduate School back to the CS Department.
  • Collaborate with the other College of Science GPCs to develop programs to enhance graduate student training.
  • Ensure students meet specific requirements of the College of Science including annual reviews individual development plans mentorship agreements and graduate instructor training.
• Coordinate new graduate student orientation and onboarding activities (5%):
  • Organize the annual new student orientation event and other meetings with students who join outside of fall semesters.
  • Facilitate orientation meetings.
• Graduate Teaching Assistantship (GTA) and Graduate Research Assistantship (GRA) coordination (5%):
  • Prepare and distribute GTA and GRA applications.
  • Serve on the GTA Assignment Committee. Recommend GTA assignments based on faculty observations course evaluations and other performance metrics.
  • Initiate GTA/GRA contracts indicating obligations requirements and responsibilities and synthesizing information relating to progress in degree performance and supervisory committee feedback.
  • Check tuition waivers to make sure they were applied correctly and Graduate Teaching Assistants and Graduate Research Assistants are registered for the correct amount of awarded credits.
• Graduate program materials coordination (5%):
  • Assist in the maintenance of graduate pages on the CS Department website.
  • Assist the Graduate Curriculum Committee with the annual review and updates of the department-approved changes on the graduate program Catalog pages.

• Bachelors degree in a related field; or an equivalent combination of education plus experience is required.
• Ability to communicate well verbally and in writing

• Ability to work under pressure and in high-stress situations while maintaining professionalism
• Ability to work both independently and in a team setting with a commitment to creating a collaborative environment
• Excellent computer skills
• Ability to maintain confidentiality sensitivity and discretion and abide by all FERPA laws
• Ability to serve diverse individuals through effective interpersonal and communication skills using various communication media
• Experience with advising
• Extensive advising-related work experience
• Experience with USU Banner systems
• Proven experience in data collection report generation and data management

Along with the online application please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Utah State University (USU) was founded in 1888 and is honored to be Utahs land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27700 students (24660 undergraduates and 3040 graduate students) on the Logan main campus. Utah States statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors 132 graduate programs and a variety of innovative stackable associate and certificate credentials.

Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah USU is proud to provide a high-quality education at an affordable price.

A core characteristic of USU is engagement with communities and people in economic development improvements to quality of life and human capital. Through the practical application of knowledge the University and its faculty engage and share expertise with the state nation and world preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan Utah; a city of about 50000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

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*updated 02/2025

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The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

Executive Director of the Office of EquityMatthew PinnerDistance Education Rm. 401

Title IX CoordinatorCody Carmichael Distance Education Rm. 404

Mailing address: 5100 Old Main Hill Logan UT 84322

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U.S. Department of EducationOffice of Assistant Secretary for Civil Rights

*updated 09/2023