Academic Senate Office Specialist
Academic Senate Office Specialist
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1 Vacancy
Job Description
Job Summary
Under the general direction of the Senate Chair the Academic Support Specialist is responsible for the administrative coordination and duties related to the overall operation of the Academic Senate including oversight of department resources including budget oversight of office and Academic Senate resources and personnel administration of faculty and student positions. The incumbent provides administrative support to the Senate Chair in matters that involve the resolution of complex problems interpretation and application of policies and sensitive issues. This position provides continuity of operation with respect to the Academic Senate college and university policies and procedures. Effectiveness depends on the application of clear appropriate guidelines knowledge of precedent situations and provides consistency during transition periods.
Department Summary
The Academic Senate is the faculty governing body of the University representing approximately 1000 faculty members. It is the principal agency for the formulation and recommendation of policy for the University and provides the mechanism for consultative participation by the University community in the administrative decisions of its President. This legislative body is comprised of 51 elected faculty representatives 4 senior administrators and 2 students
Key Qualifications
- Ability to effectively interpret organize and present information and ideas in written or presentation form as needed by the Academic Senate chair or vice chair.
- Excellent organizational skills. Ability to independently anticipate and prioritize tasks and projects through the use of initiative organizational and time management skills creative problem-solving and sound decision making. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
- Ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Possess skill in collection and evaluation of data to develop valid conclusions and recommendations. Ability to compile information in concise manner for meetings and reports.
- Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities and to respond appropriately to conflicts and problems.
Education and Experience
- Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Salary and Benefits
Anticipated Hiring Range: $5000/Month- $6250/Month
Classification Range:
Minimum $3879/Month - Maximum: $ 7488.00/Month
Factors in determining the appropriate compensation for a role include experience skills knowledge abilities education licensure and certifications and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position based on internal equity budget and collective bargaining agreements (when applicable).
Cal Poly offers a best-in-class benefits program including health dental and vision insurance retirement participation in the Public Employees Retirement System and educational benefits for eligible employees. See our benefits website for additional information.
Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo California and known for its Learn by Doing philosophy. Each year more than 20000 top-tier students come to San Luis Obispo to put knowledge into action taking their learning outside the classroom as they prepare for careers in engineering agriculture science business humanities and the built environment. Cal Polys hands-on philosophy small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities California and the world. For more information visit .
Equal Opportunity and Excellence in Education and Employment
This position is open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.
Cal Poly is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At Cal Poly excellence is built on merit talent diversity accessibility and equal opportunity for all.
Supplemental Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Cal Poly San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Positions are posted for a minimum of 14 calendar days.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
