Event/Meeting Planner w/Active Security Clearance
Event/Meeting Planner w/Active Security Clearance
Posted on :
24-05-2025
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1 Vacancy
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Job Description
We seek an experienced Event/Meeting Planner with an active Public Trust or higher clearance to join our team! You will be responsible for organizing important events from conception through completion. Based on conference and event management best practices the meeting planner will implement an event planning and execution approach that aligns with the current strategic communications plan to manage client-wide meetings and event-related processes activities and strategies.
Responsibilities:
- Assisting in site/market surveys for potential events
- Assisting in gathering information to aid the government in evaluating and selecting hotel facilities.
- Managing hotel rooming lists
- Assisting in the development and management of conference budgets
- Building websites databases and forms
- Designing and creating multiple event materials including attendee packages evaluation forms nametags etc.
- Assisting with the management of vendors
- Interacting with Client contracts
- Execute the coordination and securing of speakers and develop and coordinate invitations with the Government PM.
- Provide online or onsite registration support room activity monitoring and arrangements for recording producing and distributing event content as necessary.
- Coordinate Guest Speakers for Government Clients.
- Coordinate supporting booth equipment handouts additional signage freight/shipping coordination and schedules procurement or preparation of booth materials and electronic presentations.
- Maintain a well-developed network of contacts in think tanks government agencies university faculties medical schools international and military-related agencies and SMEs in this field who draw on current unique personal and professional experiences.
- Provide event planning design and production.
- Manage all project delivery elements within established time limits.
- Provide feedback and periodic reports to stakeholders.
- Propose ideas to improve the provided services and event quality.
- Communicate effectively verbally and in writing with diverse audiences including staff members committee chairs board of directors hotel and meeting facility staff vendors and others.
- Lead the development and coordination of meetings educational conferences seminars and webinars.
- Assist with day-to-day administration in support of the department including but not limited to processing meeting registrations and payments coordinating logistics of meeting room setups audio/visual requirements food and beverage functions and other workshop/meeting-related requirements.
- Administer meetings for participation both onsite and via virtual participation (livestream webinar etc.).
- Coordinate all event activities and personnel.
- Distribute all meeting information and supplies to attending personnel.
- Calculate and propose budgets for planned events or meetings.
- Research and identify successful event opportunities.
- Other duties as assigned.
Qualifications:
- Possess an active Public Trust or higher clearance.
- 5(five) years of relevant experience with CMP or CGMP certification.
- Earned the Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation. In lieu of the desired certificate the candidate must have at least 7 seven years of experience as a conference/event planner with the federal government.
- Candidates should have demonstrated competence in all aspects of meeting/event planning.
- The candidates should be able to plan manage and execute conferences and events effectively.
- Bachelors degree in event management or related field preferred
- Experience providing all aspects of logistical support for meetings of 10 - 1000 participants.
- Strong project management skills.
- Deadline and detail-oriented
- Ability to work well in teams.
Knowledge Skills and Abilities
- Excellent written and verbal communication and customer service skills
- Excellent skills using ZOOM and Microsoft Teams
- Excellent PC skills
- Highly proficient in the MS Office Suite
- Up to 10% travel is required.
- Ability to work nights weekends and holidays if necessary.
- Ability to work independently and as a team member.
- Ability to handle a large complex workload.
- Ability to effectively coordinate multiple resources and multitask in a fast-paced environment.
- Knowledge and skill in applying analytical and evaluation methods and techniques.
- Knowledge of military rank and protocol
- Ability to handle controversial situations with tact and diplomacy.
- Ability to demonstrate respect and sensitivity for cultural differences.
- Ability to educate others about the value of diversity.
- Ability to promote a harassment-free environment.
- Ability to build a diverse workforce.
- Ability to treat people with respect keep commitments inspire the trust of others work with integrity and ethics and uphold organizational values.
Physical Demands:
- To perform the essential functions of this job successfully an employee must meet the physical demands described here. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential functions.
- While performing the duties of this job the employee is regularly required to sit talk and hear. The employee is frequently required to walk use hands to finger handle or feel and reach with hands and arms. The employee is occasionally required to stand climb balance stoop kneel crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision.
A successful background check and drug screen is required
Employment Type
Temp
Key Skills
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