Assistant Director - Bureau of Facilities Management (Administrative Officer 5)
Assistant Director - Bureau of Facilities Management (Administrative Officer 5)
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$ 86299 - 131208
1 Vacancy
Job Description
THE POSITION
Are you ready to take your experience in office management to the next level The Department of General Services Bureau of Facilities Management is on the lookout for an Assistant Director to oversee the Commonwealths state-owned buildings and grounds in the Capitol Complex Annex Complex and surrounding facilities in Central Operations Regions 1 and 2. This position allows you to collaborate with the Bureau Director to strategically plan organize and instruct specialized staff responsible for a diversified statewide facilities management program which consist of custodial support landscaping groundskeeping and routine maintenance. Make your career aspirations a reality with our dynamic team of professionals!
DESCRIPTION OF WORK
As an Assistant Director you will be tasked with providing operational support to the Director of the Bureau of Facilities Management. This includes representing the Director at meetings and conferences to present current program updates details impacts on operations and concerns from other bureaus offices the Deputy Secretary and executive staff. You will be responsible for developing preventative maintenance schedules by forecasting problems and planning future needs for the buildings systems and equipment; conducting cost and benefit analysis; as well as monitoring budgetary costs and constraints. Work involves interpreting contractual agreements and making recommendations for contract amendments or modifications to improve the overall effectiveness and efficiency of the contracted services. Additional responsibilities include:
- Overseeing periodic inspections of assigned buildings and facilities
- Coordinating action plans and resources to resolve emergencies and operational problems
- Supervising the grounds division
- Directing the managers of the central and regional operations
- Serving as a construction project administrator coordinating and managing construction or renovation projects
Interested in learning more Additional details regarding this position can be found in theposition description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 7:30 AM to 4:00 PM Monday - Friday with a 60-minute lunch.
- This position is considered essential. You will be required to report in-office during emergencies and office closings.
- Telework:You may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework you will have the option to report to the headquarters office in Harrisburg.
- Salary:In some cases the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email including spam/junk folders for these notices.
REQUIRED EXPERIENCE TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as an Administrative Officer 4 (Commonwealth job title or equivalent Federal Government job title as determined by the Office of Administration);or
- Eight years of experience in progressively responsible and varied management or staff work including personnel management fiscal management budgeting or procurement; and such training as may have been gained through graduation from a four year college or university;or
- Any equivalent combination of experience and training.
Additional Requirements:
- You must possess a valid Class C Drivers License.
- You must be able to perform essential job functions.
How to Apply:
- Resumes cover letters and similar documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e. relevant detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans go to and click the Veterans Preference tab or contact us at.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit develop and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race color religious creed ancestry union membership age gender sexual orientation gender identity or expression national origin AIDS or HIV status disability or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Required Experience:
Director
Employment Type
Full-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
