Airport Project Administrator
Airport Project Administrator
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Job Description
Close Date: Monday June:00 AM
Department: Aviation Department
Function Real Estate/Tenant Services
Salary: $77312.40 - $96640.50 Commensurate with Experience
SUMMARY
The Airport Project Administrator supports the Business and Revenue division by assisting with project execution and coordination. This role is responsible for providing direct support to project managers including maintaining and tracking the master project schedule coordinating and documenting meetings and managing project intake and closeout processes. This position will help facilitate the design and construction processes and serve as a liaison to communicate construction impacts to internal stakeholders and revenue-generating business partners.
Major Duties and Responsibilities:
Provide direct administrative and operational support to project managers within the Business and Revenue division as assigned by the Senior Business & Revenue Project Manager.
Develop update and maintain project schedules ensuring accurate tracking of key milestones and deadlines.
Prepare meeting agendas document meeting notes and monitor and follow up on assigned action items to ensure timely completion.
Support the coordination and oversight of design and construction activities including stakeholder engagement and compliance with timelines.
Administer project intake and closeout workflows including documentation and reporting requirements.
Disseminate construction impact information to relevant business and revenue stakeholders to support operational continuity and transparency.
Assist in preparing and distributing performance reports schedules and updates as required by management.
Use project management tools and systems to track progress and manage documentation.
Collaborate with internal teams (e.g. operations contracts inspections) and external consultants or contractors as needed.
Assist with Business and Revenue projects as needed.
General Information:
Standard office hours apply however schedule subject to irregular hours overtime and emergency call backs to work.
Valid drivers license in state of residency and ability to obtain and maintain a City Driving Permit
Ability to pass a background check in advance of start date required. Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.
Minimum Qualifications:
High school graduate (or equivalent) and nine (9) years of relevant experience 2-year college degree and seven (7) years of relevant experience Bachelors level degree and five (5) years of relevant experience or a Masters level degree and three (3) years of relevant experience
Preferred Qualifications:
Experience preferred in business administration or project management.
Knowledge Skills and Abilities:
Knowledge of:
Project management methodologies and tools
Design and construction workflows
Airport environment (preferred)
Administrative clerical and data reporting systems
Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Providing excellent customer service
Organization and time management
Collaboration and teamwork
Troubleshooting and problem-solving techniques
Critical and analytical thinking decision making and attention to detail
Performing a variety of duties often changing from one task to another of a different nature
Performing basic mathematical functions such as addition subtraction multiplication division percentages and ratios
Research data analysis and data metrics
Process development and improvement
Ability to:
Work independently in a fast-paced environment
Communicate effectively across all levels of the organization
Manage multiple projects and competing priorities
Maintain accurate documentation and ensure data integrity
ADA and Other Requirements:
Physical Requirements:
Positions in this class typically require: sitting standing grasping stooping squatting kneeling crouching reaching pushing talking hearing seeing and repetitive motions.
Essential and marginal functions may require maintaining a physical condition necessary for sitting standing or walking for periods of time
Light lifting and carrying; some crouching stooping squatting reaching pushing and pulling when performing tasks
Adequate vision hearing and speech required
Sensory Requirements:
Concentrated and attentive use of one or more senses (visual audio and other sensory modalities) for proof reading data entry tabulating data facilitating meetings
Ability to operate in an environment with frequent interruptions from people and noises which in return could result in levels of stress fatigue or strain
Comprehension of written information in work related documents
Ability to hear understand and distinguish speech
CONDITIONS OF EMPLOYMENT
The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
HOW TO APPLY
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street Suite 200 Charlotte NC 28202. Our hours are Monday through Friday 8 a.m. to 5 p.m. (EST) excluding official City holidays.
For questions about your application or the hiring process please email .
The City of Charlotte is committed to making the job application process accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modification will be provided. To make a request please email call or visit us in person at700 4th St. Charlotte NC 28202.
BENEFITS
The City of Charlotte provides a comprehensive benefits package to all employees.
Clickhereto learn more about the City of Charlottes benefits.
The City of Charlotte is a drug and alcohol-free workplace.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
