Accounts Payable Specialist
Accounts Payable Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Accounts Payable Specialist Exemption Status/Test: Nonexempt
Reports to:Dir. of Finance/Business Manager Date Revised: May 2025
Dept./School: Business Services
Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets databases and do word processing
Proficiency in use of calculator and office machines
Ability to communicate effectively
Experience:
Threeyears accounting experience at clerical level
Major Responsibilities and Duties:
Accounting
- Receive and process for payment all accounts payable invoices including athletic officials requisitions purchase orders receipts and vendor information.
- Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
- Detect and resolve problems with incorrect orders invoices and shipments.
- Contact district personnel and vendors to correct or obtain information needed on a daily basis.
- Confirm balances in accounts for all requisitions monthly.
- Prepare and distribute paid invoices weekly.
- Manage debit card requests including load/unload and matching receipts to purchase orders.
Data Entry
- Input accounting data into automated accounting system.
Records and Reports
- Prepare correspondence forms manuals reports and payment authorizations following district standards and requirements.
- Compile maintain and file all reports records and other documents as required.
- Maintain vendor files and set up new accounts when changes occur.
Other
- Communicate current status of invoices to campus staff and Business Manager.
- Prepare correspondence using personal computer.
- Receive incoming calls answer questions and direct calls to the proper party as needed.
- Keep informed of and comply with state and district policies and regulations concerning primary job functions.
- Prepare deposits daily.
Supervisory Responsibilities:
None.
Equipment Used:
Copier calculator computer and printer.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:Standard office equipment including personal computer and peripherals
Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion:Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:Occasional light lifting and carrying (less than 15 pounds)
Environment:May work prolonged or irregular hours
Mental Demands:Work with frequent interruptions; maintain emotional control under stress
Required Experience:
Unclear Seniority
Employment Type
Full-Time
