Employer Active
Job Alert
You will be updated with latest job alerts via emailJob Alert
You will be updated with latest job alerts via emailPay Range:
$25.17 $40.26Position Summary:
Job Description:
Salary Note: Although the full salary range for this position is provided appointments are typically made at or near the range minimum.
Western Colorado University is a residential public university with an enrollment of 3000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are studentoriented collegial energetic and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison Colorado a rural community 200 miles southwest of Denver. At an elevation of 7700 feet in the southern Rocky Mountains the Gunnison Valley provides exceptional yearround outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University visit. For a glimpse of Westerns wonderful location in the Gunnison Valley visit.
EMPLOYEE BENEFITS:
This position provides broad administrative promotional budgetary and grants management support to the Recreation Exercise & Sport Science (RESS) Department including the Exercise & Sport Science Nutrition Science and Recreation & Outdoor Education undergraduate programs and the Applied Exercise Science & Performance Graduate Program.
JOB DUTIES:
Recruitment Marketing and Promotional Support: Collect and disseminate marketing recruitment and enrollment data for RESS programs; Help develop/implement recruitment strategies; Help develop/manage communication strategies to foster relationships with prospective students; Plan/implement advertisement and recruitment events
Assist Students with Admissions Enrollment and Registration Processes: Work with program director to oversee graduate enrollment processes; Analyze and disseminate data on graduate program applications/enrollments; Organize reporting for accreditation purposes; Manage course registrations internships and field experiences for undergraduate and graduate students; Counsel graduate applicants on admissions requirements/deadlines; Verify course rosters; Coordinate undergraduate scholarship application review and award notices; Review curriculum data for accuracy
Faculty Onboarding and Teaching Load Preparation: Work with Department Chair and Academic Affairs to input and proof faculty load data by applicable deadlines; Load courses into Workday system; Assist with onboarding new department employees; Review salary data for accuracy
Purchasing and Budget Management: Track budgets revenue and expenses for operations graduate programs and auxiliary accounts and provide regular updates to Department Chair; Make purchases for department; Coordinate and process travel reimbursements; Train faculty on completing travel authorization steps in Workday system and complete expense reports
Grants Management:Serve as program grants administrator for multiple external funding projects; Serve as liaison to department at all stages of sponsored projects; Provide regular updates of funding opportunities to RESS faculty/staff
Collaboration and Engagement: Serve as liaison between graduate students and department; Foster relationships and communicate with key stakeholders (including faculty advisors staff external partners/sponsors and alumni) to support operational needs; Assist with donor relations funding opportunities and new program fundraising
Administrative/Office Support: Answer RESS phone; Respond to department emails; Provide customer service across programs; Schedule events and classroom assignments; Submit IT and facility work orders; Record meeting minutes; Provide general clerical support
Coordinate/Supervise Student Employment: Assist Department Chair and Graduate Program Director with hiring student positions and administering graduate assistantships; Onboard/train students; Schedule hours and review time sheets
Event Planning: Lead plan advertise and execute department events including venue selection catering details and scheduling
MINIMUM QUALIFICATIONS:
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.If you wish education to be considered for minimum qualifications please attach related documentation (such as an unofficial copy of transcripts certification of program completion etc.) to your application. This documentation may also be emailed to or faxed to.
PREFERRED QUALIFICATIONS:
Demonstrated ability to build successful relationships between stakeholders
Experience with grant management
Excellent communication skills
Knowledge of graduate student programs (such as tuition/fees application process registration degree requirements) at Western Colorado University.
Relevant experience must be clearly documented on the application. Parttime work will be prorated.
When submitting the initial employment application/materials for this position applicants may redact information that identifies their age date of birth or dates of attendance at or graduation from an education institution or program.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1 2024 any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System including at Institutions of Higher Education is indicated in your application so that your timeinseries can be calculated accurately.
CONDITIONS OF EMPLOYMENT:
Must be a Colorado Resident at the time of application.
The selected candidate must pass a criminal background check.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at (303); or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Rules.
SUPPLEMENTAL INFORMATION:
RESIDENCY REQUIRMENT
Our state constitution requires that applicants for classified positions must be current residents of Colorado AT THE TIME OF APPLICATION.
COMPARATIVE ANALYSIS PROCESS
Please be aware the application review is based solely upon the information provided in your application. Therefore it is imperative that you provide extensive detail in these sections of your application. You should specifically address how and in what capacity your qualifications satisfy the minimum requirements of this position.
ADAAA ACCOMMODATIONS
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment Western will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the Office of Human Resources ator (970).
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
If you require special accommodations because of a disability please notify the Office of Human Resources (by email at or by phone at) at least three (3) working days prior to the closing deadline of the job announcement.
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However at the discretion of the appointing authority the position(s) may be filled by another method of appointment for a valid articulated business reason.
Please note the eligible list derived from this announcement may be used to fill more than one vacancy.
Primary Physical Work Address: Western Colorado University 1 Western Way Gunnison CO 81231
Hiring Pay Rate: $25.17 per hour ($4362 monthly)
FLSA Status: NonExempt; position is eligible for overtime compensation.
Department Contact Information: Gary Van Guilder RESS Chair:
Western Colorado University believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. Western is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (for state classified positions with preference given to military veterans) or any other protected status in accordance with applicable law. Please see our diversity statement and our DEII Committee charge.
ADAAA ACCOMMODATIONS:
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment Western will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the Office of Human Resources at or (970).
WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS
Full-Time