Administrative Assistant III - Residence Life
Administrative Assistant III - Residence Life
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Job Description
Pay Range:
$23.97 $33.55Position Summary:
Job Description:
Salary Note: Although the full salary range for this position is provided appointments are typically made at or near the range minimum.
DEPARTMENT INFORMATION:
Western Colorado University is a residential public university with an enrollment of 3000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are studentoriented collegial energetic and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison Colorado a rural community 200 miles southwest of Denver. At an elevation of 7700 feet in the southern Rocky Mountains the Gunnison Valley provides exceptional yearround outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University visit. For a glimpse of Westerns wonderful location in the Gunnison Valley visit.
EMPLOYEE BENEFITS:
- Colorado PERA retirement
- Voluntary participation in 401(k) 457 and 403(b) retirement plans
- Medical dental and vision insurance (with generous employer premium contributions)
- Basic life insurance coverage (at no cost)
- Optional life insurance for employees and their families
- Shortterm disability coverage (at no cost)
- Optional longterm disability coverage
- Flexible spending plans
- Employer contributions to a qualified Health Savings Account
- 11 paid state holidays per year
- Paid vacation and sick leave
- An annual campus health fair with free biometric/blood screenings free flu shots and other free screening services available
- Discounted memberships to the campus fieldhouse and fitness center
- Employee and dependent tuition benefits after one year of employment
DESCRIPTION OF JOB:
ABOUT RESIDENCE LIFE:
This position is part of the Office of Residence Life. Residence Life supports the University through the operations staffing and programming of oncampus housing that accommodates approximately 1300 undergraduate and graduate students. The department also includes the campus Wellness office which provides programming case management and general wellness support to all campus students and employees. Overall the department supports University recruitment and retention for students and employees through the management of a comprehensive housing program.
JOB DUTIES:
General Office Management: staff the Residence Life Office during business hours; respond to inquiries prepare communication campaigns; maintain calendars/schedules for departmental staff and the Residence Life operational cycle; schedule meetings; input/edit/audit/correct data in the StarRez database insuring information correctly corresponds to Workday and Transact systems; prepare materials and coordinate processes for housing applications/assignments; coordinate with vendors and IT Services for system/service functionality in residential spaces and staff offices
Planning and Management of Departmental Functions: maintain/interpret records for department staff; prepare student/parent communications; coordinate staff to provide support for University functions as needed; manage all centralized aspects of annual events and functions including movein and moveout room consolidations and changes fire drills key audits room condition documentation etc.
Student Staff Supervision and Training: recruit train and supervise student office assistants each semester; monitor student staff performance and provide feedback for professional development; create office work schedules/approve shift changes create and present trainings to Resident Assistant staff regarding departmental operations/procedures
Departmental Finance and Accounting Management: Track and document student housing deposits; manage billing for housing and meal plans; train staff on protocols for procedural/damage billing; coordinate departmental purchases
Participation in Universitywide Divisional and Departmental Activities: contribute to marketing/communication strategies; make recommendations to dining services/contract manager regarding meal plan use/demand; collaborate with staff from other departments as needed; serve on University committees; attend/cofacilitate/present at department and division retreats
MINIMUM QUALIFICATIONS:
Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position.
OR
Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.If you wish education to be considered for minimum qualifications please attach related documentation (such as an unofficial copy of transcripts certification of program completion etc.) to your application. This documentation may also be emailed to or faxed to.
PREFERRED QUALIFICATIONS:
Demonstrated competence with Microsoft Office Suite
Experience using databases and managing detailed data entry (both by hand and in digital formats)
Excellent customer service skills
Experience with and/or training in conflict deescalation
Strong organizational skills
Relevant experience must be clearly documented on the application. Parttime work will be prorated.
When submitting the initial employment application/materials for this position applicants may redact information that identifies their age date of birth or dates of attendance at or graduation from an education institution or program.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1 2024 any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System including at Institutions of Higher Education is indicated in your application so that your timeinseries can be calculated accurately.
CONDITIONS OF EMPLOYMENT:
Must be a Colorado Resident at the time of application.
The selected candidate must pass a criminal background check.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at (303); or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Rules.
SUPPLEMENTAL INFORMATION:
RESIDENCY REQUIRMENT
Our state constitution requires that applicants for classified positions must be current residents of Colorado AT THE TIME OF APPLICATION.
COMPARATIVE ANALYSIS PROCESS
Please be aware the application review is based solely upon the information provided in your application. Therefore it is imperative that you provide extensive detail in these sections of your application. You should specifically address how and in what capacity your qualifications satisfy the minimum requirements of this position.
ADAAA ACCOMMODATIONS
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment Western will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the Office of Human Resources ator (970).
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
If you require special accommodations because of a disability please notify the Office of Human Resources (by email at or by phone at) at least three (3) working days prior to the closing deadline of the job announcement.
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However at the discretion of the appointing authority the position(s) may be filled by another method of appointment for a valid articulated business reason.
Please note the eligible list derived from this announcement may be used to fill more than one vacancy.
Primary Physical Work Address: Western Colorado University 1 Western Way Gunnison CO 81231
Hiring Pay Rate: $24.15 per hour ($4186 monthly)
FLSA Status: NonExempt; position is eligible for overtime compensation.
Department Contact Information: Craig Beebe Director of Residence Life:
Western Colorado University believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. Western is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (for state classified positions with preference given to military veterans) or any other protected status in accordance with applicable law. Please see our diversity statement and our DEII Committee charge.
ADAAA ACCOMMODATIONS:
Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment Western will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the Office of Human Resources at or (970).
WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS
Employment Type
Full-Time
