Technical Services Administration Officer
Technical Services Administration Officer
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Salary Not Disclosed
1 Vacancy
Job Description
This role will support the Technical Services Department with procurement document control document review data management planning and scheduling activities. This will allow the Technical Services Department to increase the time and focus put towards their commitments to Site and their Stakeholders.
Key tasks and responsibilities:
- Monitor and plan for Employee training requirements
- Document training records in INX (Health & Safety Management Software)
- Document workplace inspections in INX
- Ensure PPE equipment is available to Employees as necessary
- Assist with job postings and Employee onboarding processes
- Schedule Employee training events along with lodging and transportation requirements
- Assist with job amendment process in particular document distribution and review / approval process
- Manage Technical Services annual calendar
- Schedule meetings and events
- As much as possible assist with the coordination and planning for Life of Mine Planning and Budgeting processes
- Create schedule for Technical Services Strategy Maps
- Monitor and plan for reoccurring reporting requirements
- Review various reports prior to distribution
- Perform procurement activities primarily purchase requisitions and acquisition of items outside of warehouse stock
- Assist with Management of Change activities
- Assist with risk assessments
- Perform document control activities using TeamBinder
- Assist with data management activities
- Other reasonable duties as required to support the Technical Services Department
Qualifications :
The successful candidate will have:
Skills:
- 10 years of experience as a Business Assistant
- Experience in the mining industry preferred but not required 7 years experience in a similar role.
- A motivated selfstarter capable of building and maintaining personal relationships while coordinating activities and working with multiple groups
- Strong communication (written and verbal) and interpersonal skills
- Collaborative working style ability to coordinate within and between groups
- A high degree of computer literacy is required with effective skills in Microsoft Office products required
- Ability to learn software packages to support training record management procurement and document control
- Ability to schedule and coordinate events for large groups
- Ability to create schedules supporting multiple groups and multiple activities
Additional information
Key Working Relationships (List internal and external main points of contact for the role)
- Technical Services Department Superintendents
- Technical Services Manager
- Business Assistants in other Departments
Physical Requirements:
- While performing the duties of this job the employee is regularly required to stand sit demonstrate manual dexterity climb stairs talk hear and see.
- Occasionally may be required to lift moderately heavy objects (up to 25 pounds) during the workday.
- Work is in a surface mine setting which may include exposure to extremes in temperature and humidity.
- Personal protective equipment is required when performing work in a mine environment including hard hat hearing protection safety glasses safety footwear and as needed respirator rubber steeltoe boots protective clothing gloves and any other protective equipment as required.
- Haile Gold Mine Inc. promotes a drug/alcohol free work environment by mandatory preemployment drug testing and ongoing random drug testing.
Additional Information :
WHATS ON OFFER:
- Shortterm and longterm bonus
- Comprehensive benefits package including health vision and dental insurance 401K and more
- Great residential location close to Charlotte NC and is located between the mountains and sea.
- Supportive work environment with a focus on safety and teamwork
- Access to OceanaGold Employee Assistance Program (EAP)
YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome they are essential to our success. Should you require any assistance applying for this opportunity please contact us at
PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
