Executive Administrator

Title:

Program Summary

At KBR we deliver science technology and engineering solutions to governments and companies around the world. We are a global community of innovators thinkers creators explorers volunteers and dreamers. We bring together the best and brightest people to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so we strive to create a better safer and more sustainable world.

We bring together the best and brightest to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so we strive to create a better safer and more sustainable world.

Job Summary

The Executive Assistant manages the overall workflow and coordination for the Senior Vice President of the Defense and Technology Solutions Business Unit. Work includes scheduling managing and disseminating calendars controlling access to the Senior Vice President and preparing correspondence. This position requires wide latitude of discretion regarding workflow and priorities in addition to indepth knowledge of various executives styles methods of operation and authorities. The Executive Assistant will provide support to the staff functions with direct administrative executive support services. The duties may include interfacing with highranking officials and stakeholders. Responsibilities also include coordinating meetings visits and trips managing calendars scheduling/reserving conference rooms proofreading/editing/finalizing correspondence preparing senior leadership for meetings printing read ahead materials and administering any related requirements.

This position requires attendance 5 days a week inoffice at our KBR office in Fairfax Virginia.

Roles and Responsibilities:

• Answer and place telephone calls direct calls take messages and followup accordingly.
• Maintain an efficient office environment to include assisting in the ordering of supplies/equipment arranging for office equipment repairs coordinating office renovations and participating in event planning.
• Manage the workflow of multiple matters within a continuously adapting schedule for the assigned Senior Executive.
• Work with Communications Liaison to draft emails from the Senior Vice President to leadership and/or all employees.
• Prepare to host visitors to include passing security clearances and escorting.
• Maintain an awareness of internal structural levels and hierarchy within the organization.
• Manage all aspects of the Senior Vice Presidents daily agenda to include scheduling appointments preparing travel itineraries schedule VIP parking and making arrangements.
• Research and prepare background information on meeting attendees and/or topics of interest for the meeting.
• Process travel expense reports.
• Disseminate schedule to appropriate staff and act as a liaison between the Senior Executives.
• Develop creative approaches and alternatives to the resolution of issues and problems.
• Configuration management of toplevel org chart updated monthly and posted to QMS for companywide access.
• Configuration management of ProgramsbyDivision book published/printed annually updated quarterly and disseminated to leadership via softcopy.

Basic Qualifications:

• High school diploma
• 10 years of directly related experience preferably supporting an Executive

Preferred Qualifications:

• Strong communication organizational and timemanagement skills with a collaborative work ethic
• Detailoriented with proven multitasking abilities
• Indepth understanding of frequently used computer software and programs specifically Microsoft Office
• Must be a U.S. Citizen eligible for a Secret Security Clearance
• Willing and available to travel domestically and/or internationally

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match medical dental vision life insurance AD&D flexible spending account disability paid time off or flexible work schedule. We support career advancement through professional training and development.

Belong Connect and Grow at KBR

At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.