Administrative Professional 1 - Trumbull County Office
Administrative Professional 1 - Trumbull County Office
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Job Description
The State of Ohio is a drugfree workplace which prohibits the use of marijuana (recreational marijuana/nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39) and as outlined in the posting.
The Office of the Ohio Public Defender (OPD) is the state agency responsible for providing legal representation and other services to people accused or convicted of a crime who cannot afford to hire an attorney.
Our Mission: Advocating. Fighting. Helping.
Our Vision: A Fair Justice System.
Our Values: . Service. Community.
We are committed to building a work environment where all team members have a voice and can embrace our differences to innovate service to the public in our pursuit of fairness and justice for all people.
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You will serve as an Administrative Professional 1 in the Trumbull County Office of the Trial Services Department. The Trumbull County Office provides criminal defense representation to clients who cannot otherwise afford an attorney in the courts in Trumbull County.
Your position plays a key role in client representation by providing secretarial and clerical assistance to a team of eleven attorneys who represent clients in the courts of Trumbull County. You will work under the supervision of the office Program Administrator to collaborate with a core support staff team of four other Administrative Professionals to achieve the common goal of meeting court deadlines and providing quality client service. Daily tasks include: answering the phone and checking voicemail; opening and closing client files; gathering indigency applications from potential clients at the courts via phone or in person; utilizing a webbased case management software to create and scan documents as well as enter client information court dates and notes within that system; court filing; copying and distributing discovery materials; preparing mail; and providing general support to attorneys.
Experience working in a busy office is ideal and knowledge of court filing procedures and the ability to prepare elementary legal documents is preferred but not required. Applicants must be capable of complying with detailed procedures and meeting deadlines in a busy office environment and comfortable working with clients and family members that are facing difficult situations.
This position will work 40 hours per week in the office; the office is open to the public 8am to 4pm Monday through Friday with staff schedules commensurate to those hours. The position offers the opportunity to flex hours during the week with supervisors approval.
The duties include but are not limited to the following:
Document Preparation & Court Filing
- Format (and/or assist in formatting) type and proofread standard documents and/or documents requiring use of legal terminology that comply with court standards (e.g. Motion to Suppress Evidence; Motion for Discovery; Change of Venue; Entry of Appearance; Entry for Continuance; Notice of Appeal; Motion for Extension of Time; business letters from agencyassigned attorney to prosecuting attorneys clerks of court court investigators and other defense attorneys).
- Proofread final material for accuracy by reviewing documents to ensure complete document merger (e.g. complete case caption no formatting issues) prior to distribution to attorneys and review for completeness (e.g. attorney signature) upon return prior to copying for filing.
- Download distribute and file discovery materials.
- Perform conflict checks by following procedures to search casemanagement system for records to identify conflicts.
- Enter case information and court dates into a webbased case management software.
Attorney & Office Support
- Answer the phone screen calls and visitors for attorneys and other personnel and check voicemail.
- Open and close client files.
- Gather indigency applications from potential clients at the courts Trumbull County jail over the phone and in the office.
- Utilize a webbased case management software to create and scan documents as well as enter client information court dates and notes within that system.
- Deliver legal documents (e.g. appeals motions) daily to the Municipal Court Court of Common Pleas Juvenile Court Prosecutors Office and Law Directors Office.
- Copy and distribute discovery materials.
- Prepare sort and distribute mail.
- Relay messages to attorneys from courts outside attorneys and clients.
The Administrative Professional 1 position is assigned to the State of Ohios OCSEA Pay Range 27 presented below in table format for Fiscal Year 25.Starting pay for this position will be at Step 1 unless required by contract/legislation; Candidates with exceptional qualifications may be considered for higher starting pay. Our steps give a standard path for earnings growth: you move to the next step after 4 months and annually thereafter. We typically have fiscal year Cost of Living Adjustments as well.
FY25
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Hourly
$20.99
$21.63
$21.97
$22.55
$23.12
$23.79
$24.66
Annual
$43659
$44990
$45698
$46904
$48090
$49483
$51293
The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact us ator .
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The minimum qualifications for this position are:
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services Clerical & Data Entry Attention to Detail Responsiveness Written Communication Verbal Communication.
Intentional omission of relevant information falsification or misrepresentation of information on the application will disqualify the applicant. In addition such intentional acts are grounds for immediate termination of an employee.
The final candidate tentatively selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
