Administrative Assistant
Administrative Assistant
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$ 17 - 30
1 Vacancy
Job Description
If you are a current employee faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency) please clickhereto log in to UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process.
Hours for this role will be 7:30AM to 4:30PM
EDUCATION and/or EXPERIENCE REQUIREMENTS:
- Associates degree or equivalent experience.
- Works independently and takes initiative to seek additional assignments.
- Level I: Minimum of one year of experience in an administrative support role.
- Level II: Minimum of two years of experience in an administrative support role
- Level III: Minimum of three years of experience in an administrative support role.
- Knowledge of military and/or military student benefits preferred
PAY:Compensation is determined based on the qualifications experience and circumstances of each hire. It is uncommon for new employees to start near the top of the salary range. We offer a comprehensive benefits package including a tuition waiver and reimbursement program health insurance paid time off and a retirement savings plan. The hourly pay range for this position is $17.75 to $30.96 (dependent on level).
Click Here to learn more about careers at Herzing University.
PRIMARY DUTIES AND RESPONSIBILITIES:
This description encompasses all administrative duties though not all duties apply to each Administrative Assistant. Duties may vary by location and/or manager.
Administrative Duties and Responsibilities
- Serve as a resource to students staff faculty and management.
- Perform administrative support tasks such as proofreading and transcribing handwritten information for data entry or preparation of documents.
- Perform filing record maintenance data entry or running reports.
- Prepare information packets for interview rooms and orientation.
- Administer various employment and/or enrollment examinations as needed.
- Operate a variety of standard office machines including a personal computer fax calculator shredder and photocopy machine. Provide maintenance for the office machines and postage meter.
- Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies.
- Assist various departments with followup correspondence document tracking general communication and helps maintain distribution groups and shared calendars.
- Coordinate campus events retreats and/or staff meetings. May include ordering food/beverages.
- Monitor inventory levels and requisition of supplies and equipment as needed.
- Purchase offices supplies order business cards and process purchase orders and invoices.
- Schedule meetings reserve or manage reservations of conference rooms and other resources. May involve making travel arrangements.
Front Desk/Receptionist Duties and Responsibilities
- Operate multiline switchboard: answer high volume of incoming calls screen and forward calls provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately.
- Greet guests who visit the campus determine nature and purpose of the visit notify appropriate staff and direct the person as appropriate.
- Communicate with students faculty staff and other individuals to answer questions disseminate explanation of information take messages and address complaints with a positive professional and pleasant disposition.
Other Duties and Responsibilities
- May be tasked with delegating and providing instruction of assignments to student workers or other administrative staff.
- May be assigned duties related to running the front desk or reception as part of their regular duties or to fill in as needed for backup coverage.
- Other duties as assigned to keep the locations operations running smoothly.
Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual provides an inclusive and collegial community where individuals are valued heard and empowered to contribute to the effectiveness of the institution.
Applicants must be authorized to work for any employer in the U.S. We do not sponsor or take over sponsorship of an employment Visa at this time.
It is the universitys practice to recruit and hire without discrimination because of skin color gender religion LGBTQi2 status disability status age national origin veteran status or any other status protected by law. University prohibits sexbased discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at
Employment Type
Full-Time
