Scheduling Operations Coordinator

Title: Scheduling Operations Coordinator

State Role Title: Program Admin Specialist II

Hiring Range: $72577 $88057

Pay Band: 5

Agency: Department of Juvenile Justice

Location:Bon Air JCC

Agency Website:

Recruitment Type: General Public G

Job Duties

The Virginia Department of Juvenile Justice (DJJ) protects the public by preparing courtinvolved youth to be successful citizens. DJJ is committed to excellence in public safety by providing effective interventions that improve the lives of youth strengthening both families and communities within the Commonwealth.

The Virginia Department of Juvenile Justice is hiring for a Scheduling Operations Coordinator. This administrative role is essential to the daily operations of Bon Air Juvenile Correctional Center ensuring effective oversight of 24/7 operational processes. The Scheduling Operations Coordinator maintains facility security and operational standards while optimizing overall operations. Key responsibilities include scheduling Juvenile Correctional Specialists managing post audits and coordinating leave requests to ensure compliance with procedures and maintain workforce efficiency. In addition to staffing and scheduling this position is responsible for reporting on staffing logistics employee schedules and collaborating with administrative and executive staff.

Additional duties include the ability to evaluate decision making; requires the ability to read and understand workplace policies and procedures; technology proficiency particularly in scheduling software and Microsoft Office Suite (especially Excel); high level of attention to detail.

This role is a publicfacing position that requires inperson facetoface work with the staff that requires periodic 24hour oncall work including afterhours (5:00 p.m. to 8:00 a.m.) and weekend duties.

Core Responsibilities (not limited to):

• Accurately completes or oversees the completion of all required administrative documentationincluding timesheets leave forms and incident reportsin a timely legible and thorough manner.
• Maintain reliable attendance by reporting to work and training as scheduled with no unexcused absences and no more than three unexcused late arrivals per performance cycle.
• Communicate clearly effectively and with purposeboth orally and in writingwith residents supervisors and colleagues.
• Supports the implementation of PBIS
• Staff Scheduling & Leave Management
• Perform comprehensive quarterly postaudit reviews and edits to ensure alignment with internal policies state regulations and established audit standards.
• Identify discrepancies or inefficiencies in staffing procedures or documentation and provides recommendations for corrective actions.

Minimum Qualifications

• Exceptional organizational and analytical skills with strong attention to detail.
• Proficient in scheduling software and Microsoft Office Suite with advanced expertise in Excel.
• Strong communication and interpersonal abilities fostering effective collaboration with staff and management at all levels.
• Proven ability to manage multiple priorities and meet tight deadlines in a fastpaced environment.
• Solid understanding of labor laws and audit compliance standards.
• Knowledge of staffing and scheduling practices to ensure 24/7 operational coverage.
• Ability to adjust schedules quickly in response to leave training or emergencies.
• Understanding of policies payroll processes and leave administration.
• Effective collaboration with departments to support coordinated programming.
• Detailoriented with the ability to audit rosters and timesheets for accuracy.
• Skilled in maintaining accurate records of schedules and leave balances.
• Ability to generate and share staffing and leave reports with leadership.
  

Additional Considerations

• Experience in a correctional or law enforcement environment. Knowledge of juvenile justice system policies and procedures.
• Background in administrative coordination HR or correctional center operations management.
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the positions closing date. Applications received after the closing date will not be considered. Applications sent through postal mail email or fax will not be considered.

Applicants are encouraged to be specific regarding jobrelated knowledge skills and abilities.
You will be provided an email confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Preemployment Screenings:
Selected applicants are subject to a background investigation and preemployment drug screen. Investigations may include fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Preemployment medical screenings are required for some DJJ positions.

Reference Check: At least two references names and contact information will be required from all finalists who advance in the selection process.

Driver License: A valid drivers license is required of DJJ employees to operate a stateowned or leased vehicle.

Supplemental Questions:
You may be required to respond to positionspecific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card) it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DJJ Welcomes Veterans:
DJJ is committed to recruiting hiring and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military National Guard or Reserve. If applicable please submit form DD214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work.

Reasonable Accommodations: Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability in the recruitment selection and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility diversity opportunity and inclusion.

Contact Information

Name: DJJ Talent Acquisition Team

Phone: Please email your question to

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.