Legal Assistant
Legal Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
The Legal Assistant provides highlevel administrative and operational support to the legal department ensuring the team runs smoothly and efficiently. This role manages scheduling across global time zones maintains internal systems and records and supports coordination of invoices expenses and legal team activities. The position is essential to the daytoday organization and communication flow of a fastpaced collaborative legal team.
Essential Duties and Responsibilities
Independently manage complex scheduling across global time zones including supporting the General Counsel and Deputy General Counsels calendars legal team meetings and external partner calls. Book travel and handle logistics as needed.
Maintain legal department systems trackers and shared folders
Support data entry file management and organization across contract logs matter management tools and cloudbased filing systems to ensure documents are accurate and up to date.
Process legal invoices and manage expense submissions
Review incoming legal invoices for completeness and cost code accuracy submit for approval and track expenses and accruals in collaboration with General Counsel and finance.
Support onboarding and team culture initiatives
Help welcome new legal team members by managing onboarding checklists scheduling introductory meetings and assisting with team engagement activities events and celebrations.
Prepare meeting agendas presentations take notes and track followups
Draft agendas PowerPoints for meetings capture key takeaways and action items and assist with meeting logistics for departmentwide meetings vendor checkins and projectrelated calls.
Coordinate document execution and signature workflows
Manage signature requests and routing of standard agreements using DocuSign or other tools. Ensure timely execution and proper filing of completed documents
Minimum Required Qualifications
Bachelors Degree (or equivalent experience)
35 years of experience supporting inhouse legal departments or law firms in a fastpaced corporate environment.
Prior experience providing administrative calendaring and document support to legal teams including attorneys and legal operations professionals.
Basic understanding of fundamental concepts practices and procedures and ability to apply in varied situations.
Employment Type
Full Time
