Administrative Assistant III

The AdministrativeAssistantIIIservices as a critical member of theirassigned team. The Administrative Assistant III provides a diverse range of administrative support services to their assigned team.

Supervisory Responsibilities:No

Job Classification:Permanent FullTimeFLSANonExempt

Duty Station:OklahomaCity OK

Travel:Up to 10 %

Duties/Responsibilities

• Responsible for notetakingin internal and external meetings

• Supports staff with travel booking and mail package and shipping needs

• Organization:Maintainingfiling systems scheduling appointments and arranging staff meetings

• Communication:Responding to emails and communicating with coworkers andclients as

• Documentation: Preparing documents reports and editing documents

• Database management: Inputting and updating information in databases and spreadsheets

• Office equipment:Operatingand maintaining office equipment such as printersand copiers

• Office supplies: Managing office supplies andensuring proper stocking levels

• Event planning: Preparing meeting agendas taking meeting minutes and coordinatinglogisticsfor meetings

• Research: Researching as requested and compiling and summarizing information for reports or presentations

• Assistance:Assistingclients and other visitors and supporting other colleagues as needed

• Administrative tasks: These include organizing andmaintainingproject documentsandupdating digital databases

• Scheduling: This includes setting up meetings phone calls and site visits

• Updating reports: This includes updating project reports and other essential documents

• ThisPosition Description (PD)is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the responsibilitiesand activities may change or new ones may be assigned at any time with or without notice

Required Skills/Abilities

• Excellent typing skills

• Data entry skillswith a high degree of accuracy

• Theability to communicate withstaffeffectively.

• Attention todetail:The ability to keep track of information such as company data customer appointments and meetings.

• Time management:The ability to juggle multiple tasks such as answering phone calls organizing files and booking appointments.

• Customer service:The ability to communicate with clients andcustomers andaddress their needs ina timelyand professional manner.

• Data entry:The ability to record information or data quickly and accurately.

• Scheduling:The ability to manage daily plans for stakeholders and management while understanding the priority of tasks.

• Computerproficiency:The ability to use technology to find solutions and ensure critical data is accessible.

• Other skills that administrative assistants may need include organization adaptability problemsolving and confidentiality.

Education and Experience

• :Relevant employment experience .811 years with high school diploma OR 58 years with an Associates degree OR 35 years with a Bachelors degree.

• Required:Experience working in a fastpaced office environment andbeing responsible foradministrative tasks such as data entry

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• This role routinely uses standard office equipment such as computers phones etc.

• Must be able to push pull or lift up to 15lbs

Benefits

Eligible employees receive the following benefits:

• Health Dental and Vision Insurance

• Health Savings Account (HSA)

• MDLIVE

• Benefit Hub

• Paid Annual Leave/PTO

• Paid Sick Leave

• Paid Holidays

• 401(k)

• Basic Life

• Voluntary Life Insurance

• Accident Insurance

• Short Term Disability

• Long Term Disability

• Employee Assistance Program (EAP)

Preemployment Requirements

Due to the nature ofChloetasservices this position is contingent upon completing with a satisfactory outcome some orallthe following preemployment background screenings: governmentsecurity clearance federal and state criminal background checks drug test (urinalysis) Motor Vehicle Record (MVR) review educational history employment history and/or credit check.In accordance withthe Fair Credit Reporting Act (FCRA) preemployment background screenings will require the employees written authorization and will occur after acceptance of an offer of employment and prior tocommencing employeesare required tocomplete the federal I9/EVerify process.

Drug and Alcohol TestingPolicy

Employees may be subject to undergoingadditionaldrug screens and/or alcohol testing at any time during the period of employment including without prior notice.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

About Chloeta

Chloeta is a Native American owned enterpriseprovidinga diverse range of engineering scientific and technical solutions to support military energy homeland security emergency preparedness and critical infrastructure requirements.