Project Assistant
Project Assistant
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1 Vacancy
Job Description
Simply Put A Great Place to Work
Benesch is a growing multidisciplined planning engineering and professional services firm. We enhance infrastructure and communities across the country creating spaces and providing connections in ways that make a difference.
We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team youll have an opportunity to draw from those resources when you need them and likewise contribute your expertise when you have something to share.
At Benesch we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they dont meet 100% of the qualifications. If this statement resonates with you dont be so hard on yourselfapply for the job!
Project Assistant
We are seeking a detailoriented motivated and proactive Project Assistant to support our Kansas Division team. This position will be a key member of our team working closely with our leadership team and collaborating closely with our Project Managers to oversee and manage projects along with assisting with various division administrative tasks. This role requires strong organizational skills the ability to multitask and a proactive approach to ensuring the smooth execution of projects from start to finish.
If you are a motivated and experienced professional seeking an exciting opportunity to grow your career in the civil engineering industry we encourage you to apply.
Location
This position will report to our Kansas City office at least 4 days a week.
The Impact You Will Have
- Provide administrative support to the project team including project managers and engineers
- Monitor project budget scope and schedule estimates in VantagePoint
- Maintain and organize project files both digital and physical ensuring accurate and uptodate records
- Monitor project timelines and help ensure deadlines are met by tracking deliverables and milestones
- Coordinate meetings including scheduling preparing agendas and taking minutes
- Assist in managing project budgets by tracking expenses and invoices and preparing reports as needed
- Communicate with subcontractors suppliers and clients to ensure timely and effective project execution
- Help prepare presentations and reports for project reviews and client meetings
- Track project progress and provide status updates to the project manager and stakeholders
- Perform other administrative duties as assigned by the project manager
- Perform project reporting and other project filerelated practices
- Travel to other division offices as needed. (90% KC office 10% other offices)
- Assist division with making arrangements for upcoming meetings and events
- Coordinate and manage travel arrangements as needed
- Prepare and review project correspondence and reports
- Assist with new employee onboarding duties
- Manage pool vehicle inventory and schedule/coordinate service as needed
- Complete necessary project initiation and compliance forms
- Work with PM and accounting on invoicing and collections
- Ensure compliance with quality guidelines and procedures
What We Are Looking For
- Excellent written and oral communication interpersonal skills and aptitude with MS Office PDF and other productivity software
- HS diploma required Associates degree or higher preferred
- Previous experience in Deltek Vantagepoint or similar project management software preferred
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Teams Outlook)
- Strong attention to detail with the ability to prioritize tasks and manage time effectively
- Experience working in the A/E/C or Professional Services preferred
- Aptitude to work independently as well as in a professional office environment
Explore the Benefits of Working at Benesch!
At Benesch we prioritize the health and wellness of our employees understanding that their wellbeing is crucial for both personal and professional success. We offer a range of benefits for eligible employees including insurance retirement plans and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch!
Professional Development
- Opportunities for management and leadership development at all levels including executive coaching and leadership development for Team Leaders Group Managers Division Managers and Executive Leaders
- Tuition reimbursement for jobrelated courses
- Ongoing professional development through resources like Red Vector LinkedIn Learning technical team meetings knowledgesharing training sessions
- Personalized training and career development plans with your manager
- Funding for training committee work professional organization memberships and licenses/certifications
- Support for active participation in professional organizations to foster leadership and community engagement
Retirement Benefits
- Access to valuable retirement planning tools education and individual meetings with plan advisors at no charge
- Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profitsharing contribution to your 401(k) plan regardless of your own contributions & 80% match on your contributions up to a maximum company contribution of 4%)
Work/Life Balance
- Flexible work schedules and hours including workfromhome options (dependent on the role)
- Generous Paid Time Benefits (PTB) that increase with your career
- Immediate use of annual PTB; no accrual needed with the ability to bundle timeoff plans for extended vacations or life events
- Ten days of paid parental leave for birth adoption or foster placement
Employee Engagement
- At Benesch we encourage our team members to extend their impact beyond their core responsibilities. Join our employee resource groups and committees to enhance your worklife balance and contribute to our communityfocused initiatives. We support a variety of programs including community service student scholarships and matching gift opportunities reflecting our commitment to a vibrant and diverse workplace.
If you are based in California we encourage you to read this important information for California residents linked here.
Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups including veterans and individuals with disabilities or other status protected by federal state and local laws.
Know your Rights: Workplace Discrimination is Illegal
We will be accepting applications on an ongoing basis until a candidate is found.
Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.
If you are limited in your ability or are unable to access Beneschs Careers website due to a physical disability or other impairment you may request a reasonable accommodation by emailing. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be responded to as soon as possible on a casebycase basis.
Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate their resume or profile to a Benesch employee without a recent current and fully executed agreement on file. Please direct all communications to the HR team at
Employment Type
Contract
