Vehicle Coordinator / Vehicle Allocation Team Supervisor, Program Assistant II,
Vehicle Coordinator / Vehicle Allocation Team Supervisor, Program Assistant II,
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$ 57708 - 63478
1 Vacancy
Job Description
Department Information
This position is only open to Colorado state residents.
Note:This posting may fill more than one vacancy.This position requires onsite attendance in our Denver office parking is free and we work as a team in a casual atmosphere.Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.
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Committed to Diversity We foster a workforce that is reflective of the communities we serve. If youre looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity diversity and inclusion. Click here to learn more about their experiences
Colorado For All Colorado Employees Reflect on Equity Diversity & Inclusion
TheDepartment of Personnel & Administration (DPA)is the foundation for dependable state government leading with responsiveness integrity and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees innovative solutions and constructive partnerships.
DPAprovides a wide range of programs and services from custodial & maintenance to financial and human resources support which assist other state agencies in fulfilling their missions. At DPA there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for longterm career growth.
If your goal is to build a career that makes a difference and build greater public confidence in good government consider joining the dedicated people of the State of Colorado; its a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.
Good Government Starts Here!
Why We Want You:
We want your expertise positive energy drive to succeed and love of this great state as we work to elevate the expectations Coloradans have of their government.
What Youll Get From Us:
In return for the skilled work you do DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview videofor details on the benefits offered to employees.
Description of Job
This position requires onsite attendance in our Denver office parking is free and we work as a team in a casual atmosphere.Vehicle inspection is required and review of assets are important.
This position supervises all aspects of the Vehicle Allocation Team (VAT) which includes writing performance evaluations coaching training staff on operational activities and interpersonal expectations and monitoring work volumes and trends. It is expected that the position will review daily operations and make recommendations to improve performance and throughput.
The position will be required to act as an agent of the Department of Revenue for State Fleet Management related business with direct access to DRIVES and representation of fleet needs. This position evaluates the need for vehicles to meet issues of denied repairs due to mechanical and accident costs shortterm and/or additional program needs and vehicle upgrades.
The position understands vehicle specifications and can match agency requests to vehicle needs. The position is responsible for finding sources to obtain vehicles and then negotiate the acquisition of appropriate used vehicles. This includes management of an inventory of vehicles ensuring that vehicles are evaluated prepared and ready for assignment in a timely manner.
The position is responsible for all information input and reporting using a fleet management database system including vehicle assignment and rate structure for billing. The vehicles managed must have current registrations keys credit card license plates and emissions certification.
Organizes and tracks all vehicle disposal and remarketing including sales information title processing and replacement updates. Oversee the responsibility for maintaining all vehicle titles file track and the physical accountability of titles. This position is the lot manager of all vehicles in the lot. Vehicles are not allowed to enter/exit without this persons knowledge. Position drives cars and light trucks on a regular basis.
A summary of the duties and responsibilities will include but are not limited to the following:
Vehicle Needs Assistance
Analyze requests for vehicles for both short & longterm assignments by type of vehicles vehicle utilization and agency budget requirements. Analyze investigate and recommend how to distribute used vehicles for statewide agency needs.
Includes funding considerations vehicle specifications vehicle life cycle criteria etc. Short & longterm vehicle needs are based on uneconomical repairs accident totals seasonal need additional program vehicles or change in type of vehicle. Locate prioritize and offer a different vehicle when current vehicle is not meeting agency needs or repairs to current vehicle are deniedwhen cost does not justify repairs. Consideration must be given to funding limitations vehicle specifications and mission requirements vehicle life cycle criteria etc. Identify alternatives for meeting customer vehicle needs when unavailable from Fleet.
Access FMIS database and assign or unassign vehicles to customers change status in database to reflect who is leasing vehicle when vehicles are returned and where they are physically located. Calculate vehicle rates using a formula for billing purposes. Schedule vehicle transports pickup and drop off vehicles by driving cars and light trucks to various lots.
Vehicle Inventory Maintenance
Control vehicle inventory in response to agency vehicle requirements. Perform a monthly inventory of vehicles on lot to ensure all are accounted for.
Ensure used vehicles in Fleet Managements vehicle lot have current registrations emissions and license plates. If the vehicle needs to be reregistered coordinate with the Department of Revenue.
Update and maintain current FMIS database to reflect automobile status after changes are made to vehicle lot. Match vehicle to agencys needs. Update Vehicle Status and perform general evaluation of roadworthiness for possible reassignment or auction.
When customers come to pick up vehicles; assemble keys credit cards current registration and insert for pouch and place in vehicle. Prepare vehicle pouch required to be in each vehicle and explain contents rules & regulations governing vehicle use to customer. Answer questions regarding vehicle use and take additional time if necessary to ensure customers are educated enough about their vehicle arrangement to drive off the lot.
Vehicle Disposal
Prepare all vehicles for disposal if the vehicles meet the criteria for disposal. Schedule and coordinate efforts required for public and internet auctions. Ensure all data and records are in order including keys titles emissions and other paperwork. Generate auction activity reports for the reconciling of auction sales results and further processing by the accounts payable unit.
Position analyzes auction results for optimizing value of return on vehicle disposals. Maintain data on vehicle sales by agency type of vehicle and sale amounts so it can easily be accessed when requested by management.
Control all vehicle titles for Fleet Management Program. Ensure vehicles have valid titles. Maintain title database in CARS FMIS to reflect where title physically is located type of title and prepare title for sale at auction. Keeper of the titles duties involve securing titles to prevent access by unauthorized personnel. Maintain general knowledge of the Department of Revenues rules and regulations.
Manage Vehicle Allocation Team
Coordinates and monitors the workflow of the Vehicle Allocation Team including but not limited to the performance of vehicle ordering and process flow vehicle onboarding evaluations leading to vehicle reassignment or disposal.
The completion of the bids process from specs to award leading to vehicle orders and the receiving process following the 10day prep to assignment. And title and vehicle file management. Etests on vehicles lot maintenance and the overall team building required for an effective operation. Grant leave and submit time sheet for 3 subordinate FTE and provide performance evaluations.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying.Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use see resume or see attached statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications your application will also be used as part of the comparative analysis process to identify a top group for further consideration.
SkillsBased HiringThis position is advertised in line with the Governors executive order (Executive Order) focused on skillsbased hiring practices that focuses on the knowledge skills and abilities specific to the job and aligns the hiring process accordingly. Skillsbased hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education training or past experiences.Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.Class Code & Classification Description:
H4R2XX PROGRAM ASSISTANT II
MINIMUM QUALIFICATIONS:
Experience Only:At least five (5) years of relevant experience in a fleet or automotive environment.
OR
Education and Experience:A combination of related education and/or relevant experience in a fleet or automotive environmentequal to at least five (5) years
Theexceptional candidatewill possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position
At least one (1) year of supervisory experience
Strong project management and organizational skills
Ability to manage multiple assignments independently
Fluency in Microsoft Office Suite (Access Excel Word and Outlook) and Google (Calendar Documents Sheets Drive etc.) as well as the ability to quickly learn and apply other software skills
Ability to work under tight deadlines and be adaptable to changing assignments
Expertise with the Colorado Automotive Reporting system (CARS)
Expertise using Excel as an analysis tool and for batch processing
Contract drafting and negotiating experience gained in government service at a law firm or a corporate legal department and experience with finance contracts
Highly proficient in reviewing drafting and analyzing legal terms and conditions
Ability to clearly interpret and explain rules policies and procedures
Knowledge of principles and practices of fiscal analysis
Ability to foresee potential future issues and proactively take steps to resolve those issues
Meticulous attention to detail
Conditions of Employment:
A preemployment criminal background check will be conducted as part of the selection process.
Must have and maintain a valid Colorado Drivers License
Comparative Analysis Process
The comparative analysis process for this position may consist of a structured application review an online assessment and a structured interview.Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at InformationThe State of Colorado believes thatequity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Accommodations:The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Heather Siegal
Required Experience:
Manager
Employment Type
Full-Time
