Accounting Associate IV
Accounting Associate IV
Posted on :
17-05-2025
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1 Vacancy
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Job Description
Duties And Responsibilities
Monitor and regularly reconcile Western SAREs accounts (50 active indices) Investigate erroneous charges and follow up with appropriate departments to resolve the discrepancy. Follow up on encumbered expenses that have not cleared (over 60 days). Work effectively in Chrome River SmartBuy and other MSU systems: Work with Western SARE staff to prepare and submit pretravel authorizations and post travel expense reports. Produce expense reports for pcard ( MSU credit card) charges on behalf of Western SARE staff. Prepare and submit Hospitality Approval Forms in advance of all official Western SARE meetings (minimum three inperson meetings per year); work in collaboration with the appropriate staff members to produce accurate meeting cost estimates; ensure meeting costs are reasonable and in compliance with MSU and federal policy; promptly respond to questions. With input from the appropriate team member prepare contracts and payments in SmartBuy. Provide excellent customer service to Administrative Council (AC) members Technical Review Panelists and other Western SARE stakeholders by: Promptly processing nonemployee travel reimbursements: Collect travelrelated receipts and documents. Securely collect W9/W8BEN form when needed. Complete travel reimbursement form and payment requests; route for signature and submit for payment. Track reimbursement payments and follow up with appropriate campus departments on any delays. Serve as liaison between MSU University Business Services/Accounts Payable and traveler(s). Other Accounting Functions: Prepare expense reports as requested and summarize programmatic costs. Prepare and route payment requests for various vendors and Western SARE stakeholders. Assist with tracking subaward closeout and ensure internal records match closeout statement. Assist with preparing and routing payment requests for invoices submitted by Western SARE subrecipients. Serve as back up to Accounting Analyst (subrecipient invoicing). Prepare and submit corrections (e.g. journal vouchers finance corrections abatements). Maintain and promptly update internal records and electronically file documents in compliance with MSU and sponsor policy. Other duties: Provide support to the Fiscal Manager (subaward initiation subaward amendments maintaining files etc.). Provide general office support and serve as a backup for other positions when needed. Attend weekly Western SARE staff meetings monthly allstaff meetings and other required meetings as scheduled.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Monitor and regularly reconcile Western SAREs accounts (50 active indices) Investigate erroneous charges and follow up with appropriate departments to resolve the discrepancy. Follow up on encumbered expenses that have not cleared (over 60 days). Work effectively in Chrome River SmartBuy and other MSU systems: Work with Western SARE staff to prepare and submit pretravel authorizations and post travel expense reports. Produce expense reports for pcard ( MSU credit card) charges on behalf of Western SARE staff. Prepare and submit Hospitality Approval Forms in advance of all official Western SARE meetings (minimum three inperson meetings per year); work in collaboration with the appropriate staff members to produce accurate meeting cost estimates; ensure meeting costs are reasonable and in compliance with MSU and federal policy; promptly respond to questions. With input from the appropriate team member prepare contracts and payments in SmartBuy. Provide excellent customer service to Administrative Council (AC) members Technical Review Panelists and other Western SARE stakeholders by: Promptly processing nonemployee travel reimbursements: Collect travelrelated receipts and documents. Securely collect W9/W8BEN form when needed. Complete travel reimbursement form and payment requests; route for signature and submit for payment. Track reimbursement payments and follow up with appropriate campus departments on any delays. Serve as liaison between MSU University Business Services/Accounts Payable and traveler(s). Other Accounting Functions: Prepare expense reports as requested and summarize programmatic costs. Prepare and route payment requests for various vendors and Western SARE stakeholders. Assist with tracking subaward closeout and ensure internal records match closeout statement. Assist with preparing and routing payment requests for invoices submitted by Western SARE subrecipients. Serve as back up to Accounting Analyst (subrecipient invoicing). Prepare and submit corrections (e.g. journal vouchers finance corrections abatements). Maintain and promptly update internal records and electronically file documents in compliance with MSU and sponsor policy. Other duties: Provide support to the Fiscal Manager (subaward initiation subaward amendments maintaining files etc.). Provide general office support and serve as a backup for other positions when needed. Attend weekly Western SARE staff meetings monthly allstaff meetings and other required meetings as scheduled.
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Required Experience:
IC
Employment Type
Hourly
Key Skills
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