Administrative Assistant

Are you Ready to Engineer Your Career At IMEG one of the largest design consulting firms in the U.S. we strive to provide exciting and rewarding career opportunities to our team members. We work hard and are passionate about what we do but also love to have fun along the way. We celebrate the ability to be a firm of over 2900 employees in the US and beyond who still provides a local office approach and feel to each of our employeeowners. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients we take our jobs seriously but have a great time in the process.

As a company we believe in investing in our team members and providing an environment for expansive growth. We put people first. We are proud to say we are a 100% employeeowned organization and take pride in our commitment to being a great place to work. We support this commitment through worklife balance flexibility continuoustraining and development opportunities andcommunity impact. We reward innovation hard work and support a culture of sustainability.

IMEG is growing and wed love to have you join our team! We are currently seeking an Administrative Assistant in our Philadelphia PA office.

The Senior Administrative Assistant 2 will be responsible for providing administrative support for assigned engineering teams and completing daytoday administrative marketing tasks. Senior Administrative Assistant 2 will also be proficient in supporting all areas of engineering. Additionally this position will demonstrate proficiency at using and reviewing IMEG standard document templates.

Principal Responsibilities

Follow and promote IMEG standards
Assist assigned team and other teams as needed
Maintain confidentiality of project/client corporate and employee matters
Attend and actively contribute to group meetings
Demonstrate leadership in the administrative role
Arrange meetings tasks and travel as needed for team
Exhibits problem solving and initiative when working with engineering team
Phone answering as needed
Handle incoming/outgoing mail and shipping as needed
Assist in the coordination and execution of special projects ensuring deadlines and objectives are met

Required Skills/Abilities

Ability to multitask
Ability to work with staff of all levels
Excellent communication and organizational skills
Demonstrated ability to drive process improvements
Proficient in Microsoft Office Suite including but not limited to Word Excel and Outlook
Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
Strong leadership skills
Proven selfstarter
Demonstrated high level of professionalism
Strong initiative and problemsolving skills
Ability to work with engineering specifications for all disciplines
Exceptional interpersonal skills with the ability to interact with individuals at all levels
Proven ability to identify and resolve challenges efficiently

Education and Experience

High School Diploma/GED required
Associate Degree preferred
5 years of experience minimum required 6 preferred in administration
Experience with engineering administration preferred

This position is not eligible for sponsorship

Physical Requirements:

Prolonged periods of sitting/standing at a desk and working on a computer
Must be able to lift 15 pounds at times