School Administrative Assistant I (Bilingual & Non-Bilingual)
School Administrative Assistant I (Bilingual & Non-Bilingual)
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Job Description
About the Recruitment
THIS RECRUITMENT IS OPEN AND PROMOTIONAL
The Santa Paula Unified School District is excited to announce an Open and Promotional opportunity for the position of:
School Administrative Assistant I (Bilingual & NonBilingual)
Base Salary:$26.70 $32.43 for NonBilingual positions$26.70 $32.43 2.5% bilingual stipend for Bilingual positionsFulltime School year (202Work Day Calendar)
The purpose of this examination is to fill one School Administrative Assistant I vacancy and establish a list for future vacancies occurring during the next 12 months.
All applications must be submitted online and received by the final filing date posted on this recruitment.
Note: TheDistricthas the right to limit the number ofeligibleswhich can bereasonably usedduring the existence of the eligibility list. The provisions of this announcementdo not constitutean expressed or implied contract and any provisions contained in this announcement may bemodifiedor revoked without notice.
Employees may be eligible for an annual prorated degree stipend paid tenthly (whichever is greater): $250/Associates $500/Bachelors; $750/Masters
Additionally employees mayparticipatein the Professional Growth Program allowing them up to 5% of their base salary.
FOR A COMPLETE JOB DESCRIPTION PLEASE VISIT OUR WEBSITE AT:
NonDiscrimination Statement
The Santa Paula Unified School District (SPUSD) prohibits discrimination intimidation harassment (including sexual harassment) or bullying based on a persons actual or perceived ancestry color disability gender gender identity gender expression immigration status nationality race or ethnicity religion sex sexual orientation or association with a person or a group with one or more of these actual or perceived characteristics in its program or activities and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated Equity Compliant Officers to handle questions and complaints of alleged discrimination:
Dr. Andres P. Santamaria Title IX Coordinator/504 Coordinator (805); Doug Henning Facilities and Construction Manager Title Il Coordinator (Facilities)The Address for all Compliant Officers is 201 S. Steckel Drive Santa Paula CA 93060
Basic Function and Essential Duties
BASIC FUNCTION: Under the direction of a Principal or designee perform clerical and secretarial support duties; answer phones provide information greet and assist students parents/guardians staff and visitors; assist in ensuring smooth and efficient office operations.
DISTINGUISHING CHARACTERISTICS: The School Administrative Assistant I classification provides primary support to an elementary school Principal or designee. The School Administrative Assistant II classification performs secretarial and administrative assistant activities and provides primary support to a middle school or continuation high school Principal. The School Administrative Assistant III classification provides primary and complex secretarial support to a high school Principal.
REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Coordinate organize and oversee the overall office activities to assist the Principal or designee in administrative tasks. Type letters and compose correspondence independently; prepare type and distribute communications; receive and respond to telephone calls and emails as appropriate; schedule conferences appointments and meetings; receive open prioritize and distribute mail. Maintain administrators calendar and school calendar of events; coordinate activities with other District departments divisions the public and outside agencies; make necessary arrangements for meetings; take and transcribe minutes as assigned. Serve as liaison and initial contact to provide information to students staff parents/guardians and the public concerning school policies procedures actions activities and schedules as appropriate; address issues and concerns or refer to appropriate personnel. Perform or oversee the attendance functions as directed; prepare and send SARB and SST notices and referrals as assigned; issue readmits. Compile information prepare and maintain a variety of records logs announcements promotion/award lists and reports. Maintain confidentiality of student information as required. Serve as registrar for the office including enrolling and transferring students; distribute and collect registration packets sort documents and distribute to appropriate departments; enter student information into assigned database. Oversee the activities of the office staff and student assistants; provide training and work direction to staff ensure compliance with established procedures; assist in setting work priorities. Maintain accurate and current student cumulative files; request and send cumulative files according to established procedures; ensure outgoing cumulative files contain appropriate documents. Maintain daily and monthly logs of absences for staff; collect and verify staff absent reports and time sheets; ensure accurate account numbers; organize and submit payroll for the month to the District Business Office; distribute payroll as assigned according to established procedures. Operate a variety of office equipment including calculator scanner telephone copier computer and assigned software systems; arrange for repairs of office equipment as needed. Ensure proper coverage for staff absences as necessary; request substitute personnel utilizing assigned District process; assist in orienting new and substitute personnel; provide keys and instructional materials and maintain related records; prepare payroll timesheets for substitutes. Administer first aid according to established procedures as needed; dispense medications to the students according to physician instructions and written parent/guardian consent; process and submit injury reports; contact parents/guardians as necessary. Prepare and translate a variety of documents and provide interpretation during meetings as assigned by the position. Maintain inventory order receive store and distribute supplies and office materials; prepare purchase requisitions for materials and supplies.
OTHER DUTIES: Perform related duties as assigned.Education and Experience
EDUCATION AND EXPERIENCE:
Graduation from high school and three years increasingly responsible secretarial experience involving frequent public contact.Knowledge and Abilities
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices procedures and equipment. Principles and practices of training and providing work direction to others. Policies and objectives of the school/District. Recordkeeping and filing techniques. Correspondence and report writing editing and proofreading. Telephone techniques and etiquette. Proper English usage grammar spelling punctuation and vocabulary. Principles and practices of data processing. Interpersonal skills using tact patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills. Methods of collecting and organizing data and information.
ABILITY TO:
Perform a wide variety of clerical and secretarial duties for school office activities. Perform public relations and communications services. Serve as liaison between administrators staff and the public. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Compile and verify data and prepare reports. Type and input data at an acceptable rate of speed. Work with many interruptions. Meet schedules and time lines. Maintain a variety of records and files. Work independently with little direction. Compose correspondence and written materials independently or from oral instructions. Operate a variety of office equipment including a computer and assigned software. Train and provide work direction to others. Work confidentially with discretion. Administer first aid.
LICENSES AND OTHER REQUIREMENTS: Some positions in this classification may require valid First Aid CPR and AED certificates issued by an authorized agency. Some incumbents in this classification may be required to speak read and write in a designated second language.
Employment Type
Full-Time
