Management Analyst - Procurement Card
Management Analyst - Procurement Card
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
The Department of Procurement Services is expanding and we are seeking highly qualified candidates for the position of Management Analyst on our Procurement Card (PCard) Team. This position plays a key role in auditing analyzing and improving the Citys procurement card program supporting compliance with internal policies and ensuring regulatory standards are met. The PCard team is recognized for its excellence and innovative approach having earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute. As a team member you will contribute to meaningful improvements and processes that will have a significant impact on the City of Richmond. We value all team members for their ideas and contributions and we are eager to find a candidate who will thrive in a dynamic and collaborative environment.
Why Join Our Team
As a part of the Procurement Services Department you will have the opportunity to contribute to a dynamic and awardwinning team committed to continuous improvement. We foster a culture where all ideas are valued and team members are empowered to make a meaningful impact. This position offers opportunities for career growth professional development and recognition for your contributions to the success of the department and the City of Richmond.Duties include but are not limited to
- Audit Support:
- Conduct thorough audits of PCard transactions to ensure they align with City policies procedures and regulatory standards.
- Support documentation and approval processes to ensure proper recordkeeping of all transactions.
- Analyzing transactions to verify adequate documentation receipts invoices etc.
- Assessing whether PCard usage aligns with spending limits allowable purchases sign off and approval processes etc.
- Identifying potential fraudulent activities such as personal purchases split transactions excessive spending etc.
- Assist in implementing best practices and recommendations to improve the efficiency of transaction auditing processes.
- Data Analysis:
- Compile and analyze data related to PCard usage identifying trends and areas for improvement.
- Prepare detailed audit reports outlining findings areas of improvement suggested corrective actions and recommendations for improvement.
- Process Improvement:
- Contribute to the maintenance and continuous improvement of PCard policies and procedures to align with best practices and legal requirements.
- Collaborate with internal teams and other departments to streamline processes and enhance the PCard programs efficiency.
- Stay updated on industry best practices regulatory changes and emerging trends to ensure the Citys PCard program remains compliant and effective.
- Training and Support:
- Provide training and guidance to City employees on proper use of PCards policies and procedures.
- Assist in addressing inquiries from employees management and external stakeholders regarding PCard transactions and policies.
- Support departments in using PCards more efficiently and effectively.
- Risk Monitoring:
- Assist in monitoring PCard activities to identify potential risks and discrepancies.
- Support the implementation of corrective actions as directed by senior team members to mitigate risks.
- Audit Support:
Qualifications Special Certifications and Licenses
KNOWLEDGE SKILLS AND ABILITIES:
- Strong analytical and problemsolving skills with the ability to interpret complex data
- Proficiency in Microsoft Office Suite with emphasis in Excel PowerPoint Oracle (or another similar ERP System) and SharePoint
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to work independently and collaboratively with crossfunctional teams
- High ethical standards and integrity
- Bachelors degree in Business Administration Finance Accounting or related field (preferred).
- Previous experience in auditing accounting or finance (experience in PCard transaction auditing a plus).
- Previous experience in procurement card management auditing or a similar role.
- Familiarity with local government procurement regulations and policies.
- Knowledge of process improvement methodologies (e.g. Lean Six Sigma) is a plus.
- Certifications such as Certified Purchasing Card Professional (CPCP) Certified Public Procurement Officer (CPPO) Certified Internal Auditor (CIA) or similar credentials (preferred but not required).
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.
Physical Requirements and Working Environment:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear see and perform repetitive motions; frequently reach and finger; and occasionally climb balance stoop kneel crouch crawl reach stand push pull lift walk grasp and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
* Internal use: HR Generalist to review.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
IC
Employment Type
Full-Time
