Counseling Office Educational Assistant - Full Time
Counseling Office Educational Assistant - Full Time
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Job Description
Hanover High School isseekinga departmental Educational Assistant in our School Counseling a school year position with an hourly range of $19.05 to $24.99 depending on education and experience.
This position welcomes people to the counseling department supervisesvisitors in the Counseling waiting area and is the first line of phone and email communication for the department. They coordinate visits withvarious programs including military gap year semester school etc. and manage the online college visit calendar. They maintain postings for jobs scholarships and summer programs andsupport the registrar in sending receiving and organizing student records. They support the Counseling department coordinator in managing registrations and materials for standardized testing and help them prepare materials for department events. They attend staff and department meetings within the work day and are a full member of the Counseling team. No previous experience or certification required.
- Professional development opportunities available
- Career advancement opportunities
Position starts August 2025 open until filled.
This position is governed by theHSS/NEANH Union Agreement.
Please visit theInformation for New Hires pagefordetails about benefits and more.
POSITION TITLE: OFFICE ASSISTANT COUNSELING
Job Description Approved By: SAU 70 School Board
Date:
04/01/2022
General Purpose:
To support the counseling staff in maintaining a safe effective and positive environment for students by performing a full range of secretarial/clerical and administrative functions for the counselors and students.
Reports to:
Counseling Coordinator
Supervises:
None
POSITION DUTIES AND RESPONSIBILITIES:
Except as specifically noted the following functions are considered essential to this position:
- The principal function of an employee in this position is to provide clerical support to the Counseling Department as well as provide customer service to the public.
Responsibilities:
- Answer incoming telephone calls. Forwards calls and messages in a professional manner.
- Greet counseling office visitors including students parents faculty officials and members of the community.
- Manage safe space for students needing counseling services.
- Assists with the logistics of placement tests.
- Coordinate college and recruiter visits.
- Coordinate shadow days for visiting students.
- Assist with coordination of placement tests.
- Maintain accurate records of payment and registration of standardized tests such as the SAT PSAT AP.
- Maintain a spreadsheet of local scholarships for graduation.
- Set up and maintain files correspondence student/staff lists and provide general typing support.
- Operate and oversee the maintenance of all counseling office equipment to include but not be limited to:computer fax machine copy machine phone system and cell phones.
- Sort and process incoming Department mail and materials.
- Gather maintain and coordinate information on and visits from colleges universities and military.
- Assist with local scholarships and processes electronic paperwork for senior scholarship applications.
General Responsibilities:
- Works within a team environment to provide needed services of an educational office.
- Performs all duties in a professional and appropriate manner while interacting with students parents faculty administration and coworkers. Expectations are that visitors will be assisted promptly positively and politely.
- Assist with coordinating school sanctioned activities as assigned by building administration.
- Perform other duties and accepts responsibilities as assigned
- Must comply with all SAU 70 District policy and building / department rules procedures practices and objectives.
This general outline illustrates the type of work which characterizes the Job Classification. It is not an allencompassing statement of the specific duties responsibilities and qualifications of individual positions assigned to the classification.
Evaluation:
- Performance of duty responsibilities will be reviewed annually.
TERMS OF EMPLOYMENT:
- FullTime
- School Year
- NonExempt
MINIMUM QUALIFICATIONS:
Education and Experience:
- Associates Degree or equivalent
- Two to Four (24) years of clerical / office experience preferred.
Necessary Knowledge Skills and Abilities:
- Thorough knowledge of office procedures practices and equipment.
- Thorough knowledge of office filing systems and procedures.
- Thorough knowledge of standard bookkeeping principles practices and procedures.
- Ability to maintain confidentiality at all times.
- Ability to prepare correspondence according to standard business practices.
- Ability to remain calm in difficult situations.
- Ability to successfully multitask within role.
- Ability to accurately and expeditiously type correspondence reports and memoranda.
- Complete financial processing procedures.
- Ability to communicate effectively with others both orally and in writing.
- Ability to understand and follow oral and/or written policies procedures and instructions.
- Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks.
- Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
- Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of timesensitive deadlines.
- Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.
LICENSURE AND CERTIFICATION REQUIREMENTS:
- None required
PHYSICAL ACTIVITY REQUIREMENTS:
Primary Physical Requirements:
(Not Rarely Occasionally or Frequently Required)
1. Lift up to 10 lbs:
Frequently required
2. Lift 11 to 25 lbs:
Occasionally required
3. Lift 25 to 50 lbs:
Rarely required
4. Lift over 50 lbs:
Not required
5. Carry up to 10 lbs:
Frequently required
6. Carry 11 to 25 lbs:
Rarely required
7. Carry 26 to 50 lbs:
Not required
8. Carry over 50 lbs:
Not required
9. Reach above shoulder height:
Occasionally required
10. Reach at shoulder height:
Occasionally required
11. Reach below shoulder height:
Occasionally required
12. Push/Pull:
Rarely required
Hand Manipulation:
(Not Rarely Occasionally or Frequently Required)
1. Keyboarding:
Frequently required
2. Gross Manipulation:
Frequently required
3. Fine Manipulation:
Frequently required
Other Physical Consideration:
(Not Rarely Occasionally or Frequently Required)
1. Twisting:
Not required
2. Bending:
Occasionally required
3. Crawling:
Not required
4. Squatting:
Occasionally required
5. Kneeling:
Not required
6. Crouching:
Occasionally required
7. Climbing:
Not required
8. Balancing:
Rarely required
During the Work Day Employee is Required to:
1. Sit:
up to 3 consecutive hours
2. Stand:
up to 3 consecutive hours
3. Walk:
up to 1 consecutive hour
Cognitive and Sensory Requirement(s):
- Effectively exchange and receive information and instructions and respond to inquiries;
- Communicate with others;
- Observe students and staff to ensure safety
Work Environment: Inside: up to 100%
Outside: up to 20%
Work Surface(s): Office Desk Office Chair
Carpeted floor tile floor
Other Training Skills and Experience Requirements:
Ability to work with staff students parents and the community
Other Considerations and Requirements:
The physical demands of an employee in a Administrative Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.
Applicants will be subjected to a criminal background check as required by state law.
Employment Type
Full-Time
