Office Manager - Hourly
Office Manager - Hourly
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Job Description
Job Details
Description
EMPLOYMENT OPPORTUNITY ST. MARY SCHOOL
School Office Manager
St. Mary School is a parish supported Catholic school educating the next generation of innovative thinkers and ethical leaders in Grays Harbor and beyond. St. Mary School offers a rigorous education that celebrates diversity individuality and academic excellence. Sound ethical and moral values are taught by passionate teachers who lead by example demonstrating what it means to be a St. Mary student.
St. Mary School located in Aberdeen WA has an opening for a fulltime School Office Manager. This position seeks candidates capable of managing the operations of a private early learning/elementary/middle school office.
Application Deadline: Position is open until filled.
Wages and Benefits: The position is paid at an hourly rate ranging from $1824/hour depending upon qualifications and experience. The position is benefit eligible and includes 10 days of paid sick leave per school year (two of the ten days can be used as personal days) and holiday pay. The month of July and school vacation days are NOT paid.
Start Date: The official start date for the position is August 4 2025. Additional work days in June of 2025 may be added for training and other purposes.
Schedule: The work days for this position follow the school calendar (i.e. Monday thru Friday) and extend from the first Monday in August to the last weekday in June. Daily schedule is 7:15am to 3:45pm including 30 minutes for lunch. Additional hours may be added for special activities/events (i.e. Oktoberfest Open House etc.)
Job Description
- Manages the operation of the school office. Greets parents students and visitors entering the office and provides assistance. Answers the telephone and responds to inquiries; screens calls for the School Principal faculty staff and students. Receives and distributes mail. Promotes effective public relations with parents parishioners alumni and the general public.
- Provides secretarial assistance to the School Principal and faculty. Compiles data for enrollment and prepares other reports and lists. Formats and types correspondence forms and reports from handwritten drafts. Duplicates materials. Types and distributes school newsletter and other school community information as needed.
- Processes enrollment materials; completes data input on computer; maintains current class lists; completes procedures for students transferring to the school or withdrawing from the school.
- Maintains student attendance and tardy records; alerts principal to student attendance problems; contacts parents to verify absence of students
- Maintains records and files for family and student information and health records; completes annual immunization report for the State of Washington; archives records as needed; maintains confidentiality
- Maintains accounting ledgers for and billing for general school budget (i.e. cash tuition accounts lunch accounts Extended School Services billing etc.); collects monies for various student activities payments and donations; prepares and maintains bank deposits; coordinates with Parish Office staff on invoices deposits payments and timesheets for hourly employees; submits daily lunch count; generates and prints monthly lunch calendar; sells SCRIP cards and manages petty cash account
- Processes free and reduced lunch application forms; evaluates and approves forms per guidelines; informs parents; maintains records
- Requisitions receives accounts for and distributes school supplies textbooks office supplies and materials; troubleshoots problems with office equipment and calls for service if needed; writes work orders for maintenance
- Supervises students who come into the office; provides basic first aid and medical care to ill or injured students; calls parents and makes arrangements for transportation home if necessary; gives medication as authorized; maintains medication authorization records
- Coordinates with a variety of programs as requested such as PTO fundraisers school pictures open houses Special Friends Lunch etc.
- Coordinates daily substitute activities/needs (certificated and noncertificated) for the purpose of ensuring that staff absences are covered in a timely manner; greets substitutes and provides information needed
- Monitors building visitors visitor signin procedures and building activities including crisis situations and safety procedures
- Performs a variety of related duties and special projects as assigned
Working Conditions: Office environment; experiences frequent interruptions; requires the ability to multitask and respond quickly; requires dealing with a variety of personalities and emotional states; requires caring for ill or injured students. Requires visual concentration on detail dexterity and precision.
To express interest please email a cover letter and current resume to School Principal Carrie Marlow at .
Qualifications
Required Knowledge Skills and Abilities:
- Knowledge of general secretarial procedures
- Knowledge of correct grammar spelling English language usage
- Knowledge of general bookkeeping procedures; ability to maintain accounting ledgers
- Keyboarding skills at 60 words per minute or more
- Skill in operating general office machines
- Skill in written and oral communication
- Ability to operate a computer and use specific software applications (i.e. Microsoft Word Office Suite including Word and Excel)
- Ability to accurately perform arithmetic calculations
- Ability to set up and maintain an accurate filing system
- Ability to attend to detail and follow tasks through to completion
- Ability to organize and set priorities
- Ability to work effectively under pressure and remain flexible
- Ability to work independently with minimal supervision
- Ability to maintain confidentiality
- Ability to establish and maintain effective working relationships with faculty staff parents students and the general public
Minimum Qualifications:
- High school diploma or equivalent and at least five years of secretarial experience including records maintenance bookkeeping and customer service
- Experience working with children particularly in a school setting preferred
- Must hold current First Aid and CPR certification or have the ability to obtain
- Must pass a background check and complete the Archdiocesan Safe Environment Training
- Catholic preferred but not required
Any offered salary is determined based on internal equity internal salary ranges market data applicants skills and prior relevant experience certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical dental vision life accidental death and disability long term disability pension 403(b) HSA FSA and generous sick leave vacation and holidays.
Required Experience:
IC
Employment Type
Full-Time
