Front Desk Administrative Assistant

Front Desk Administrative Assistant

EKN Engineering is a fastgrowing civil engineering and technology consulting company in Irvine CA.

Were looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management meeting management and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fastpaced technologydriven environment. This role requires someone who can be a selfstarter and guarantee efficiency in the work they present. The ideal candidate will be a proactive problem solver with exceptional communication skills meticulous attention to detail and eminent organization.

Roles & Responsibilities

• Support the office and its employees to ensure company goals are met and operations run efficiently

• Assist in the scheduling of meetings as needed

• Screen and assist all phone inquiries

• Monitor parking lot to ensure compliance with company parking policies communicate regulations and procedures to employees and visitors

• Make travel arrangements such as booking flights and hotel accommodations as needed

• Manage reception area ensuring appropriate assistance of all visitors and building access

• Sort mail daily and deliver to appropriate personnel

• Deliver packages as needed (FedEx UPS and/or USPS)

• Maintain inventory levels and place any orders for office and kitchen supplies

• Assist with coordinating company events as needed

• Create reports presentations and companywide announcements

• Perform other administrative tasks as assigned

• Assist the Facilities Manager as needed

Qualifications

• Proven experience as an administrative assistant or other relevant administrative support experience

• Strong understanding of Microsoft Office Suite (i.e. Outlook Teams Visio Word PowerPoint)

• Ability to prioritize daily workload

• Ability to meet deadlines in a fastpaced environment

• Detail oriented and ability to multitask

• Problemsolving with strong decisionmaking skills

• Professional level verbal and written communications skills

• Outgoing and eager demeanor

• Demonstrates strong organization skills and attention to detail

Desired Qualifications

• About 1 year of experience in high paced office environment

• Open to growth within the company

• Desire to improve practices and daily tasks

• Ability to think outside of the box with a sense of urgency

Benefits & Perks

• 100% CompanyPaid Medical Dental Vision and Life Insurance Comprehensive coverage to support your health and wellbeing.

• 401(k) with Company Match (up to 2%) We invest in your future with a dollarfordollar match on contributions up to 2%.

• Flexible Spending Account (FSA) Set aside pretax dollars for qualified healthcare and dependent care expenses.

• Exclusive Employee Discounts Access our BenefitsHub for savings on travel rental cars hotels theme parks and more.

• Monthly Catered Lunches & Daily Office Snacks Enjoy a wellstocked kitchen and regular team meals to keep you fueled throughout the day.

• Employee Engagement & Wellness We value connection and balance. Our team enjoys a variety of events and activities throughout the year including hiking outings summer BBQs sports games holiday celebrations and dedicated teambuilding days.

Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKNs secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals professional backgrounds with the goal of establishing communication and eventually obtaining private financial information to defraud people.

The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that:

• All communication from EKN Engineering will be from an EKN employee using the @ email domain. We do not use thirdparty recruiters.

• EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.

• No corporate or IT systems at EKN are affected by this scam. The scammers are using EKNs logo and employee names to impersonate the company. You can directly contact us with any questions or concerns.

EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal informationif contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name.

For information on EKN recruitment practices and policies please visit our career page or email To report a scam visit: