Payroll & Accounts Payable Specialist

Payroll & Accounts Payable Specialist

As the Payroll & Accounts Payable Specialist you are a member of the Finance team. In this position you are responsible for administering timely and accurate payroll for approximately 130 employees reviewing and processing invoices answering vendor files and inquiries and processing and distributing checks.

This position is Fulltime Inperson and requires someone who is comfortable with transactional accounting work. It is an essential position and requires extraordinary attention to detail the ability to work under pressure and to meet deadlines.

Why work for Tubman

Tubmans vision represents the future we want for our clients and the wider community: thriving people healthy relationships and peaceful communities. Our mission is to advance opportunities for change so that every person can experience safety hope and healing.

Four strategic directions guide our work:
Clients: Provide streamlined access to exceptional relevant services
Community: Engage the community to take action
Culture: Invigorate organizational culture to lead with equity wellbeing and engagement
Capacity: Strengthen the agencys infrastructure in order to better serve clients and the community

Tubmans philosophy is rooted in our inspiration and namesake Harriet Tubman. Facing unrelenting adversities Harriet Tubman encouraged others to simply Keep going. Each year Tubman offers safety hope and healing to nearly 18000 people of all ages gender identities and cultural backgrounds who face relationship violence trafficking homelessness addiction mental health challenges and other trauma. Our culturally responsive services are rooted in decades of research innovation experience and partnership.

Tubman offers a missioncentered culture that values integrity respect innovation partnership and social justice. Our programs are strengthbased clientcentered and rooted in hope. Our work environment focuses on flexibility selfcare and worklife balance for all employees.

Tubmans Commitment to Diversity and Equity

Tubman is fiercely committed to equity and inclusion. We are an affirming workplace that values peoples identities and multiple dimensions of diversity. Tubman is an Equal Opportunity Employer and strives to hire a workforce that reflects the people we serve. Tubman believes that diversity equity and inclusion amongst our staff are vital to both our clients and the agencys success. We strive to hire develop and retain the best people from a diverse pool of candidates. Black Indigenous and people of color people of all gender identities people with disabilities and veterans are all encouraged to apply.

Essential Functions
Process everyotherweek payroll.
Process employee status changes promotions pay changes and/or market adjustments and all other compensation deductions and reimbursements including but not limited to all benefit packages garnishments reimbursements etc.

Respond to employee inquiries regarding payroll issues or concerns.
Manage invoice process for payrollrelated expenditures benefit carriers or other payroll deductionrelated reporting.
Develop and produce all required and requested payroll reports and queries ensuring accurate and timely information.
Research and resolve payroll and related inquiries or issues coordinating with the vendor (Paychex) on technical issues or other related matters
Assist with maintaining employee paper and electronic files assisting with audits for the Finance team and assisting with research or other specialized projects
Perform the daytoday processing of accounts payable transactions to ensure that finances are maintained in an effective uptodate and accurate manner.
Data entry invoices for payment; scheduling and preparing checks; resolving purchase order contract invoice or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stoppayments or purchase order amendments.
Receive and verify invoices petty cash accounts and credit cards.

Verify that transactions comply with financial policies and procedures.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Prepare batches of invoices for data entry.
Maintains accounting ledgers by verifying and posting account transactions.
Record checks and prepare for mailing.
Disburses petty cash by recording entry; verifying documentation.
Maintain updated vendor files file names and W9 generate and administer 1099s.
Provide general assistance and administrative support for the finance department.

Job Skills & Qualifications Required:
Associates degree in accounting or 2 years of work experience in either AP and Payroll
Ability to work independently and as part of a team
Strong problemsolving skills
Excellent verbal written and interpersonal communication skills

Preferred:
2 years of general accounting experience
Experience using MS Dynamic GP
Experience using Paychex
Highly proficient with MS Excel

Compensation & Benefits

The rate for the position is $26 per hour. Tubman provides a quality benefits package that includes a highly competitive paid time off program multiple health plan options dental short and longterm disability and life insurance as well as other optional health and wellness insurances to meet diverse employee needs and a 401(k) plan. In addition you will have multiple professional development and personal growth opportunities while at Tubman.

The position will be open until filled with preference given to resumes received by the end of the day on Friday May 30 2025.

To Apply

Apply online or email a cover letter and resume to: or mail resume and cover letter to: Harriet Tubman Center East Attn: HR Department 1725 Monastery Way Maplewood MN 55109.

Required Experience:

Manager