Administrative Analyst I - Public Works General Services
Administrative Analyst I - Public Works General Services
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$ 48769 - 62575
1 Vacancy
Job Description
DEFINITION
Administrative Analyst Public Works General Services This position will support grant reimbursement for Public Works from FEMA Cal OES and other agencies. Public Works General Services provides a variety of financial services to Public Works divisions. These services include cost accounting accounts receivable accounts payable payroll grant tracking and grant billing.
What Youll Do:
Under general supervision in a centralized fiscal department setting provide a variety of routine to difficult fiscal financial payroll statistical and accounting office support to Public Works divisions.
- Project Reconciliations and billing
May perform general office support duties including typing word processing and filing
Perform related work as assigned.
Where Youll Do It:
This position is located at 1106 2ndSt Eureka CA 95501
A typical schedule for this position is Monday Friday 8am 5pm with an hour lunch from 12pm 1pm.Under general supervision performs responsible administrative organizational systems budgetary statistical public information and community liaison work and other analyses and staff support related to department division or Countywide activities and functions; makes recommendations for action and assists in policy and procedure development and implementation; performs related work as assigned.DISTINGUISHING CHARACTERISTICSAdministrative Analyst I is the entry level in this professional administrative support series. Initially under close supervision incumbents perform the more routine administrative support and analysis duties while learning County policies and procedures and specific techniques related to administrative analysis. As experience is gained assignments become more diversified and are performed under more general supervision. This class is alternately staffed with Administrative Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.
Administrative Analyst II is the journey level class of the series fully competent to perform responsible and difficult analytical work in varied departmental staff support areas as designated by management staff. Projects may include statistical analyses operations support policy procedure and budget development or program implementation and administration or other areas which may be Countywide or specific to a department. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations. This class is distinguished from Senior Administrative Analyst in that the latter performs more complex analytical work with greater Countywide impact or with specific programmatic implications often with the implied authority of the County Administrative Officer.EXAMPLES OF DUTIES
- Plans and organizes administrative studies relating to the activities or operations of the departments or functional areas to which assigned.
- Determines analytical techniques and informationgathering processes and obtains required information and data for analysis.
- Analyzes alternatives and makes recommendations regarding such matters as organizational structure budget development and administration staffing facilities equipment cost analysis productivity policy or procedure modifications etc.
- Conducts a variety of special projects and studies related to the functions of the department or functional area to which assigned.
- Discusses findings with management and prepares reports of study conclusions.
- Assists in the development and implementation of department or division goals and objectives.
- May be accountable for assembling information and presenting it to the media.
- May assist in developing and administering specified portions of the annual budget including gathering information and monitoring expenditures.
- Coordinates activities with those of other departments depending upon the nature of the project to which assigned.
- Confers with representatives of other governmental agencies business professional and citizens groups vendors and the public.
- Provides liaison and staff support to a variety of committees and commissions.
- Provides technical assistance to others on administrative and analytical matters.
- Prepares technical reports correspondence and other written materials.
- May be responsible for the development implementation and/or administration of a specified program area.
QUALIFICATIONS
Knowledge of:
- Principles practices and methods of administrative budgetary and organizational analysis.
- Business computer user applications particularly as related to budgetary and statistical analysis.
- Financial/statistical/comparative analysis techniques and formulae.
- Public administration principles and practices.
- Basic budgetary principles and practices.
- Basic organization functions and operations of a public agency.
Skill in:- Analyzing administrative operational and organizational problems evaluating alternatives and reaching sound conclusions.
- Collecting evaluating and interpreting varied information and data either in statistical or narrative form.
- Coordinating multiple projects and meeting critical deadlines.
- Interpreting and applying laws regulations policies and procedures.
- Preparing clear concise and complete reports and other written materials.
- Maintaining accurate records and files.
- Exercising sound independent judgment within established guidelines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
Other Requirements:Specified positions may require a valid California drivers license.Desirable Education and Experience:Administrative Analyst I:Equivalent to graduation from a fouryear college or university with major coursework in business or public administration or a field related to the work.Administrative Analyst II: In addition to the above two years of professional level experience in administrative management public information systems operations budgetary or similar analyses as a level equivalent to the Countys class of Administrative Analyst I.WORKING CONDITIONS & ADDITIONAL INFORMATION
ADDITIONAL INFORMATION
HOW TO APPLY
A complete original application must be filed for each position you are interested in applying for.Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application
- You should allow 30 45 minutes to fill out your application.
Can I change my application after submitting it
- No. Once an application has been submitted it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your account at the time of notification. To ensure you dont miss any critical information we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your account at any time to check your application status. If you have any questions about your applications progress please contact the County of Humboldt Human Resources Personnel Division ator
Will I be informed if I am not selected for an interview / Oral Exam
- Yes you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.
If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately at (707)so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.
MEDICAL EXAMINATION
A preemployment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a oneyear probationary period.
EMPLOYMENT ELIGIBILITY
It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Workerrelated training as assigned and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
Required Experience:
IC
Employment Type
Full-Time
