Missions Ministry Assistant

Missions Ministry Assistant

Department:

Missions

Reports to:

Missions Pastor

Job Status:

Part Time

FLSA Status:

NonExempt

Last Update:

5/13/2025

SUMMARY

The Missions Ministry Assistant provides vital administrative and logistical support to the Missions Team. This position is responsible for coordinating meetings organizing Shortterm Mission Trip (STM) logistics communicating with other departments and assisting with missions events. This individual must be highly organized detailoriented and comfortable working with digital platforms. A servanthearted approach and a desire to support the churchs mission to reach our neighbors and the nations are essential.

GENERAL RESPONSIBILITIES

• Works in coordination with the overall goals and objectives of First Naples. Assists the Missions Pastor to work toward excellence in all areas of the ministry.

• Basic personal responsibilities:

• Maintain a vital and growing personal walk with the Lord through committed Bible study prayer and meditation.
• Lead yourself and your home towards Honesty Honor Humility Hunger the Holy Spirit and Health (Emotional Spiritual Financially and Physically).
• Maintain proper priorities in your home including your spouse and children (if married and/or with children).
• Faithfully support the ministries of First Naples by maintaining wise stewardship measures over the resources entrusted to you.
• Maintain active participation in an adultgroup.
• Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of First Naples (Colossians 3:2324).

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

• Support coordination of STM logistics across multiple church ministries (e.g. Womens Mens Students Espaol College Churchwide).
• Ensure STM team members:
• Have valid and current travel documents
• Progress through the Mission IQ system
• Complete and pass background checks
• Secure sufficient fundraising or financial support
• Schedule STM trainings missionsrelated meetings and events using the Espace system
• Maintain event calendars and ensure proper communication of scheduling details
• Serve as the main point of contact with the Communications Department supporting promotional efforts for Missions initiatives
• Assist with sharing Missions updates opportunities and trip information with the congregation
• Provide handson assistance at outreach events and STMrelated activities
• Collaborate with the Missions Team to support administrative and ministry needs as assigned

EVALUATION AREAS FOR ROLE

• Timeliness and accuracy in administrative and logistical tasks
• Attention to detail in tracking trip readiness and documentation
• Communication and responsiveness with internal teams and STM participants
• Team collaboration and willingness to serve across ministry areas

SUPERVISORY RESPONSIBILITIES

• This position does not include supervisory responsibilities.

QUALIFICATIONS

EDUCATION AND EXPERIENCE REQUIRED

High school diploma or equivalent required; associates or bachelors degree preferred. Experience in administrative support or ministry setting is strongly preferred.

LANGUAGE SKILLS

The Missions Ministry Assistant must have excellent interpersonal and communication skills with the ability to work well with a diverse group of people. They should be able to communicate clearly and effectively in person over the phone and through email demonstrating tact and diplomacy in all interactions. Strong reading comprehension and the ability to understand and follow written and oral instructions interpret documents manuals and internal policies are essential. This role requires professionalism and discernment in working with staff volunteers church members and the public.

COMPUTER AND MATHEMATICAL SKILLS

The ideal candidate will be proficient in Microsoft Office applications including Word and Excel and capable of navigating internetbased tools and systems. Familiarity with church scheduling platforms such as Espace is a plus. Basic mathematical skills are including the ability to monitor budgets review financial data and interpret spreadsheets. An understanding of bookkeeping or expense tracking is helpful but not .

REASONING ABILITY

This position requires the ability to manage multiple projects and tasks simultaneously think critically and apply creative solutions to problemsolving. The Missions Ministry Assistant must be flexible and able to adapt to changing priorities while maintaining attention to detail and accuracy. Working under pressure and meeting deadlines efficiently and calmly are essential abilities for success in this role.

PHYSICAL DEMANDS

While performing the duties of this position the employee is regularly required to sit stand talk hear and use their hands and arms to reach or operate office equipment. The role occasionally requires lifting or carrying items weighing up to 25 pounds particularly when assisting with event setup. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Employment is contingent upon a satisfactory outcome of preemployment background check and references.