Principal’s Administrative Assistant

Job Title:Principals Administrative AssistantSupervisor:Principal

Contract Length:School YearJob Classification:Nonexempt

Pay Grade:H

Job Summary

The Principals Administrative Assistant supports them in the planning organization and management of school activities and programs. This includes coordinating and tracking various tasks and processes to ensure a smooth operation of daily school functions. It also includes planning and coordinating all aspects of the graduation ceremony. The Principals Administrative Assistant represents the school to students parents and guardians guests community members vendors and others. As such they must demonstrate a high degree of professionalism. Due to the busy work environment and the varied responsibilities of the position the Principals Administrative Assistant must be adaptable able to track multiple projects and work independently as well as collaboratively with colleagues.

Essential Duties and Responsibilities

• General and Administrative Duties
• Maintain accurate current staff and personnel records for building including contact information leave usage absences workers compensation
• Order and coordinate supplies for classrooms including verifying and sorting once delivered and fulfilling and distributing supply requests
• Maintain supply cabinets
• Maintain staff mailboxes
• Assist with opening day newsletter mailing and organize and compile opening day packets for staff and students
• Forward health record to School Nurse
• Maintain school calendar of events
• Greet and assist students parents and staff
• Answer phones
• Answer doorbell and screen visitors
• Produce mailings (progress reports reports cards letters etc.)
• Administer clerical duties for student withdrawals
• Maintain attendance records for students including checking student absence line signing students in late giving passes to class and updating dismissals

• Maintain administrative schedule for parent or staff meetings and other meeting requests
• Facilitate meeting arrangements (i.e. coordinate space time availability of attendees and other logistics as needed)
• Maintain databases for student and staffing recordkeeping
• AESOP/Veritime
• Input data monitor for accuracy reconcile and generate reports
• Coordinate coverage for staff vacancies
• Provide technical assistance as needed to staff
• Powerschool
• Facilitate and ensure accurate and timely distribution of student information to appropriate departments within the school and district
• Enroll students in classes
• Input and update change of addresses emergency contacts student lists
• Input data from free and reduced lunch forms share with necessary departments
• Process student withdrawals
• Maintain student cumulative files
• Provide technical assistance as needed (i.e. resetting student passwords)
• MUNIS
• Process purchase orders
• Ensure accurate distribution of purchased materials
• Receive and advise account payable to make payment
• Maintain school building budget
• Maintain school safety procedures and ensure their adherence
• Ensure compliance with court ordered parent/guardian requirements
• Assume role of a Safety Captain for school
• Ensure walkietalkies are maintained
• Manage school correspondence
• Process all mailings related to student records
• Distribute student report cards and progress reports
• Facilitate School Messenger updates to families
• Ensure accurate distribution of postal mail and packages
• Filing and Data Archiving
• Advance cum files at the end of each year
• Send files to schools students transfer or advance to

Minimum Qualifications (Knowledge Skills and/or Abilities Required)

Eligible candidates must possess the following qualifications:

• High School diploma or equivalent
• 35 years of clerical experience (Level H)
• Proficiency with Microsoft and Google Suite
• Familiarity with using databases
• The ability to establish and maintain effective working relationships with students parents staff and the public.
• Other duties as assigned

Working Conditions & Physical Requirements

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms outdoors and on the telephone; lift up to 25 pounds to shoulder height; to bend to stoop to sit on the floor to climb stairs to walk and to reach overhead.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school and office environment.

AmherstPelham Regional Public Schools reserves the right to update revise or change this job description and related duties at any time.

Join Our Team at Amherst Regional Public Schools!

AtAmherst Regional Public Schools we are committed to building astrong dynamic and inclusiveteam. As part of this commitment we have partnered withMindWireand adoptedThe Predictive Index (PI) Behavioral & Cognitive Assessmentsto help us understand candidates natural strengths work styles and potential.

Why Work With Us

We usesciencebacked insightsto support:
Better hiring decisions
Stronger team collaboration
Enhanced training and professional growth
Improved workplace communication
Leadership development based on employees strengths and motivations

What to Expect in the Hiring Process

As part of our selection process youll be asked to complete:
Predictive Index Behavioral Assessment A short (710 minute) survey that reveals your natural strengths and work style.
Predictive Index Cognitive Assessment(if applicable) A 12minute timed assessment measuring your ability to learn and is not an IQ test and there are no good or bad scores.

Our Commitment to You

These assessments are just one part of our hiring and development processthey are never the sole deciding hired you will have access to your results if requested the opportunity to ask questions and support in understanding how they relate to your career growth. If you are not hired your assessment results remain confidential and are typically not shared beyond the hiring process. Employers use The Predictive Index assessments only to evaluate candidates for a specific role and do not retain or share results for future use without consent.

At Amherst Regional Public Schools we believe inhiring the best people and helping them succeed. Weve found these insights to be remarkably accurate positive and valuable in identifying natural strengths. Were excited to provide you with this unique perspective to support your success and career development. If youre passionate about education and professional growth we encourage you to apply!

Apply today and become part of a team that values you!