Project Coordinator
Project Coordinator
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Job Description
Role Summary
- Responsibilities: You will oversee a range of administrative coordination and scientific tasks related to client projects as well as contribute to company and team initiatives
- Salary: 35000 per annum
- Benefits: Discretionary profit share bonuses paid twice per year hybrid and flexible working options generous holiday allowance private medical insurance critical illness cover income protection full funding for external training and more
- Role Type: Fulltime permanent role
- Start Date: We are currently recruiting for start dates in summer 2025 including July and August and you will be asked to state your availability on your application form
- Application Deadlines: Whilst there are no set application deadlines we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
- Location: This role is available in ourGlobal Headquarters in Cambridge as well as ourLondon Manchester and Bristol offices
About the Role
In this role you will support our scientific project teams with administrative coordination and scientific tasks. In a typical week you will oversee the delivery of scientific work to our clients identifying and implementing process improvements and enhancing quality and efficiency within the team and company. You will primarily work on Publications projects with opportunities to contribute to other Medical Communications project types.
Key responsibilities will include:
- Formatting consistency and general quality control review of scientific documents including reports slide sets manuscripts abstracts and posters
- Assisting Project Managers with client and healthcare professional communication on multicomponent projects as well as the production of progress reports and summaries that enhance the level of customer service delivered
- Coordinating logistics and providing project support for both inperson and virtual events and meetings for example congresses symposiums and advisory boards
- Daytoday coordination of the project team and monitoring of project timelines in collaboration with the project manager
- Scheduling meetings recording minutes and coordinating their distribution
- Assisting the team with the development of planning tools to optimise its productivity and crosscollaboration with other teams
- Supporting the accurate referencing of scientific materials including preparing reference packs
- Screening records for relevance to research questions and extracting data from relevant publications
- Liaising with our Creative team on the development of figures and other visuals to be included in reports
- Supporting the development of client proposals and tracking those sent and responded to
- Management of project compliance which includes completing compliance training preparation of project compliance documentation liaising with client compliance teams and acting as the internal point of contact for all compliancerelated queries
- Liaising with external suppliers such as translation agencies digital and marketing agencies and other consultancies to facilitate seamless project delivery
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Helping our Analysts and Medical Writers translate project methods and results into engaging reports and slide decks
- Reformatting scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Helping project teams keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work as well as keeping all internal resources up to date
- Organising monthly team meetings and other internal activities
Hybrid Working Policy: We believe that having facetoface time in the office holds many benefits and is central to ensuring that the community we have created where people have a workplace they belong to and feel part of is never lost. At the same time we recognise that homeworking can improve work life balance reduce commuting times and costs and provide the opportunity to juggle personal commitments.
Therefore we offer flexible working arrangements that allow our colleagues who have passed probation to work from home up to half their time measured across a 2week rolling period. During your probationary period (normally the first 6 months of the role) you will be able to work from home 1 day per week.
What is the Difference Between the Project Coordinator and the Analyst/Medical Writer Roles
While Analysts Medical Writers and Project Coordinators share a similar level of responsibilities their roles differ significantly in terms of daily duties.
Analysts and Medical Writers conduct detailed analyses of scientific data to create a variety of materials that are presented to and used by our clients. On the other hand Project Coordinators use their scientific knowledge to offer project management and administrative support to project teams enabling the timely delivery of highquality work. Additionally Project Coordinators work with senior colleagues in their team to carry out internal administrative tasks suggesting improvements and working to maximise efficiency.
A Day in the Life of a Project Coordinator
Learn more about a typical day in the life of a Project Coordinator at Costello Medical:: Profile To learn more about the personal and professional development opportunities at Costello Medical explore firsthand career profiles from our colleagues about their experiences with the company: Costello Medical Costello Medical is a rapidly growing global healthcare agency specialising in medical communications market access and health economic and outcomes research. We work with a wide range of clients including the industrys most successful pharmaceutical and medical technology companies patient and public health bodies and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and were proud to receive B Corporation accreditation in 2022. Learn more about us our work and our mission on our website: About You Essential requirements for the role are: At Costello Medical we warmly welcome applicants from academia who are looking to transitioning into a role within a commercial industrybased setting. We understand the unique perspectives and valuable skills that academic professionals bring to our team. To support your career change we offer comprehensive training mentorship programs and a work culture that fosters collaboration growth and innovation. We are committed to facilitating a smooth transition and helping you thrive in an industrybased setting. Many of our team members have successfully made this transition and they share how their expertise has been transformed into fulfilling impactful careers with us: What We Offer Alongside our awardwinning company culture where every team member is celebrated respected and has their voice heard we are proud to offer a comprehensive benefits package that includes: Learn more about our full reward package and the other benefits of working for Costello Medical: You are required to submit your CV and a cover letter via our online application form. In your cover letter you must explain why you think you would be suited to the role and why you would like to join Costello Medical with examples to support both. Your CV should clearly state the dates of all qualifications and grades achieved where applicable. Our recruitment process includes two short assessments for you to complete in your own time followed by a telephone or video interview with a member of our Talent Acquisition team. If successful you will be invited to an interview. Our standard recruitment process lasts around 1 month however this can be adapted if necessary. As an equal opportunity employer we are committed to fostering a diverse and inclusive workforce and throughout the recruitment process there are a number of reasonable adjustments we can provide: note that whilst we embrace AI to innovate and improve processes your role may involve confidential data that cannot be uploaded to AI. Therefore it is important for us to assess your own skills and abilities so we recommend that you do not rely solely on this technology to generate any application materials. Due to the Skilled Worker visa regulations you will only be eligible for visa sponsorship if you meet at least one of the following criteria: You will be asked to provide details of your right to work in the UK within your application which will be used to help assess your eligibility for visa sponsorship. Please check the following link to read more about the criteria on the UK government website: Please contact should you have any questions. Required Experience: IC
Joining Costello Medical from Academia
The Application Process
Visa Sponsorship
Employment Type
Contract
