Document Control Specialist

Basic Function

This position is responsible for the overall revision coordination of controlled documents within the site for the Circular and Low Carbon Solutions (CLCS) manufacturing facility located in Houston Texas. The position will ensure the sites Process Safety Information (PSI) including engineering records equipment files procedures Piping and Instrumentation Diagrams (P&IDs) Process Flow Diagrams (PFDs) Plot Plans Area Classification Drawings Electrical OneLine Diagrams HAZCOM information results from any preliminary hazard analysis any required Material Safety Data Sheets (MSDSs) and other documentation related to the scope of an MOC and/or Project are properly controlled. This position will also support the legacy operations at the Houston Refinery that will continue post closure. The future incumbent will play an important role in ensuring a smooth transition following the cessation of processing crude oil and overseeing our Oil Movements Wastewater and Utilities operations.

Roles & Responsibilities

• Maintain and administer work processes as specified in active standards and procedures for proper execution of Document Control functions as specified by site procedures work practices and corporate Records Retention Management procedure.
• Perform Document Control functions within the sites Electronic Document Management System (EDMS) administrative functions include: management of users permissions and workflows.
• Document movements In/Out of the site EDMS and project document movements In/Out the Project EDMS
• Manage equipment files.
• Maintain list of Capital Projects and Outages/Small Projects and Design/Document Control procedures.
• Routing of new/existing piping line numbers to SAP administrator for creation of Equipment Identification Numbers (EQIDs).
• Update Master Procedure Register (MPR) Piping and Instrumentation Diagrams (P&ID) Index Track Intelex Action Item status.
• Support Project Managers 3rd parties Outages Small Projects and Design Global Projects Execution Global Turnarounds Execution via the user Request for Information (RFI) mailbox processing documentation updates and MOC and project completions.
• Support large document printing and/or scanning needs
• Audit files periodically and ensure project final deliverables meet LyondellBasells procedures and standards and investigate and respond to corrective action needs for all Document Control functions.
• Manage MOC documents MOC Workflows created for MEC work MOC closure MOC extensions
• expedite Responsible Person (RP) to provide necessary documents for MOC and ensure Engineering Records PSI documentation is correctly updated and archived for completed projects documentation and As Built Drawings.
• Continuously assess and improve work processes to enhance efficiency and effectiveness throughout the commissioning and startup phase.

Min. Qualifications

• High school diploma or GED equivalency
• 13 years previous experience working with manufacturing or project management documentation
• Collaborative team player with strong interpersonal skills
• Effective time management to support the ability to deliver within strict timelines
• Strong verbal and written communication skills
• Must be able to complete assigned tasks independently with minimal instruction and have the initiative to obtain guidance on new assignments when needed
• Solid analytical and problem solving skills
• Advanced ability with various computer systems and experience using Microsoft Word and one or more Electronic Document Management Systems (EDMS) Adobe AutoCAD

Preferred Qualifications

• College education and/or degree
• 3 years experience in a Document Control role
• Livelink and SharePoint experience
• General project management process and process safety knowledge

Competencies