Events Coordinator - University Events
Events Coordinator - University Events
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Job Description
If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online competencybased degree programs WGU is also committed to being a great place to work for a diverse workforce of studentfocused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.
The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Job Description
Responsibilities
- Inbox Management: Oversee a shared team inbox for multiple events ensuring timely and professional responses to incoming calls and emails.
- Event Registration: Coordinate RSVP processes for events handle regular event reporting and manage event communications.
- Event Support: Assist event planners with vendor and logistical coordination for various events.
- Expense Tracking & Procurement: Collaborate with the event planner to track eventrelated expenses submit invoices request purchase orders and follow up on payments as needed.
- Specialization: May take ownership of specific areas of specialization across all events.
- Onsite Event Support: Provide logistical assistance during events as assigned by event planners.
- Team Collaboration: Work with team members on assignments such as event registration catering travel coordination and faculty support.
- Customer Service: Provide excellent customer service by answering calls returning emails and assisting attendees with inquiries and needs.
- Other Duties: Perform additional tasks as assigned.
- Ability to sit or stand for long periods perform deskbased tasks and carry out eventrelated physical tasks including lifting up to 25 pounds.
- Travel will be required for events along with working evenings and weekends.
Qualifications
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and deadlines in a fastpaced environment.
- Excellent communication skills (both written and verbal) and a friendly professional attitude when interacting with team members and event guests.
- Comfortable using Microsoft Office and cloudbased tools like SharePoint.
- Comfortable using event registration software.
- Ability to work both independently and as part of a team.
- Customer service experience is a plus especially in eventrelated or office settings.
- Problemsolving skills and a cando attitude in overcoming challenges.
Education
High school diploma required; bachelors degree preferred
Experience
- 2 years of office experience
- 1 year of eventrelated experience
Experience in lieu of education
Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally equivalent relevant experience is defined as 1 year of experience for 1 year of education and is at the discretion of the hiring manager.
Work Location
Requier to be onsite to SLC UT
Position & Application Details
FullTime Regular Positions (classified as regular and working 40 standard weekly hours): This is a fulltime regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical dental vision telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual flexible paid sick time with no need for accrual 11 paid holidays and other paid leaves including up to 12 weeks of parental leave.How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.
Additional Information
Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not allinclusive.
Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.
Required Experience:
IC
Employment Type
Full-Time
