Accounts Payable Specialist - Administration
Accounts Payable Specialist - Administration
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
60 hours per month
This position is required to work on site
Comprehensive Benefit information can be foundhere.
All candidates who wish to be considered for this position must complete and submit the online employment application.
Position Summary:
Under the supervision of the Executive Director of Business & Operations this position processes vendor invoices for payment and provides clerical support for the Business Office. Other responsibilities include answering phones filing typing data entry shredding and processing mail. This position provides backup assistance to other Business Office staff and communicates with district staff and the public.
Qualifications:
Education/Experience:
- High school diploma or equivalent.
- One year of training in general office procedures and accounting or bookkeeping.
- Three years of bookkeeping or accounts payable experience. School district accounting experience preferred.
Primary Responsibilities/Duties:
- Receives and files purchase order copies pending receipt of invoice.
- Receives invoices verifies amounts against purchase orders; checks and corrects account codes; determines need for compensating use tax charges; checks and obtains authorization and documentation from appropriate personnel to pay invoices.
- Verifies accuracy of ASB general transportation vehicle fund trust funds and capital project invoices prior to ordering warrants. Contacts appropriate personnel to resolve errors.
- Processes accounts payable vouchers. Orders and mails warrants.
- Sets up and maintains vendor files. Assigns new vendor numbers; changes vendor information on a regular basis. Enters information into computer as required.
- Reconciles amounts and information on all vendor statements. Contacts vendors regarding discrepancies and requests invoice/credit memo copies. Ensures accuracy of information
- Verifies and records information and account codes on school district claims for reimbursement and other nonpurchase order expenditures. Prepares and enters data into accounts payable system.
- Prepares federal state and district reports as required including tax records.
- Performs general office duties such as typing filing data entry; provides general information for the department.
- Routinely uses reason and accounting practices to process information and record data.
- Must be able to maintain records in accordance with the state records retention schedule.
- Able to effectively communicate policy and procedures with staff and vendors.
- Ability to navigate state websites such as Labor & Industry Dept of Revenue etc. to determine vendor requirements were met for payment.
- Performs other related duties as assigned.
Knowledge/Skills/Abilities:
- Knowledge of general office and accounts payable processing procedures.
- Knowledge and skills in the operation of business machines computers spreadsheets word processing and communication software.
- Keyboarding skill of 60 words per minute.
- Skill in operating a tenkey calculator by touch.
- Effective oral and written communication skills and ability to write reports and correspondence.
- Knowledge or ability to learn federal state and district rules and regulations concerning accounts payable procedures.
- Ability to set up and maintain an accurate filing system.
- Ability to attend to detail and follow tasks through to completion.
- Ability to organize set priorities and meet deadlines.
- Ability to work effectively under pressure with frequent interruptions.
- Ability to work independently with minimal supervision.
- Ability to maintain confidentiality.
- Ability to establish and maintain effective working relationships with staff and public.
- Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.
- Ability to calculate figures and amounts such as discounts interest commissions proportions percentages and area.
- Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
Physical Demands/Work Environment:
This position is required to work on site. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; operate a computer using a keyboard and mouse; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds such as accounting file boxes. Specific vision abilities required by this job include close vision and depth perception. Experiences frequent interruptions. The employee must be able to meet deadlines with time constraints. The noise level in the work environment is usually quiet. The employee regularly works indoors.
Salary: 2425 PSE Salary Schedule. 2526 schedule TBD.
Equal Opportunity Employer: Aberdeen School District complies with all federal rules and regulations and does not discriminate on the basis of race color national origin sex sexual orientation including gender expression or identity creed religion age veteran or military status the presence of any sensory mental or physical disability or the use of trained dog guide or service animal by a person with a disability and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be directed to Christi Clinkingbeard Title IX Officer (360)and Dr. Richard K. Bates Section 504/ADA Coordinator (360)Aberdeen School District No. 5 216 North G Street Aberdeen Washington 98520.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
