Administrative Assistant

Every person deserves compassion dignity and the safety of a place to call home.

Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing nonprofit organization dedicated towards disrupting the cycle of homelessness by providing targeted interdisciplinary services in our recuperative care centers emergency shelters housing services and childrens and family programs. IF currently has 13 facilities with 22 microcommunities scattered across Orange County Los Angeles County and the Inland Empire.

Job Description

The Administrative Assistant Provides essential support to the corporate team and works in close partnership with the Executive Assistant to the CEO. This role ensures that daily administrative operations run smoothly and efficiently in a fastpaced environment. The ideal candidate is detail orientated proactive and thrives in a collaborative setting.

Responsibilities

Administrative Support

• Perform a wide range of administrative tasks including calendar management expense reporting and scheduling

• Compose and prepare confidential correspondence reports and presentation materials

• Manage and maintain accurate records including contracts and invoices

• Handle sensitive information with discretion and professionalism

Office & Operational Coordination

• Support daytoday office operations to ensure efficiency and organization

• Monitor and manage office supplies; place orders as needed

• Coordinate food orders and deliveries for meetings or office events

• Schedule and maintain executive conference rooms and related equipment

Project & Event Coordination

• Assist with planning coordination and execution of internal projects and events

• Participate in committees or crossfunctional teams as assigned

• Occasionally support evening or weekend events including community or committee engagements

Collaboration & Communication

• Work closely with the Executive Assistant to the CEO to prioritize and execute critical tasks

• Draft acknowledgment letters personal correspondence and timely followups

• Serve as a reliable point of contact for internal and external stakeholders

Qualifications

Required:

• 23 years of experience as an Administrative Assistant or in a similar administrative support role

• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)

• Excellent written and verbal communication skills

• Strong organizational multitasking and time management abilities

• Ability to manage confidential and sensitive information with discretion

• Demonstrated professionalism reliability and a proactive work ethic

• High school diploma or equivalent

Preferred:

• Associates or Bachelors degree in Business Administration Communications or related field

• Experience supporting executive leadership or Csuite level staff

• Familiarity with project coordination or committee support

• Experience working in nonprofit healthcare or corporate environments

• Bilingual in English and Spanish
  

Benefits

• Medical Insurance funded up to 91% by Illumination Health Home(Kaiser and Blue Shield) depending on the plan
• Dental and Vision Insurance
• Life AD&D and LTD Insurance funded 100% by Illumination Health Home
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10days vacation PTO/year
• 6 days of sick pay/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans