Executive Secretary Senior #01045
Executive Secretary Senior #01045
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Job Description
Title: Executive Secretary Senior #01045
State Role Title: Admin and Office Spec III
Hiring Range: $33828 $55105
Pay Band: 3
Agency: Virginia Department of Agriculture
Location:VDACS CENTRAL HEADQUARTERS
Agency Website: Type: General Public G
Job Duties
The Virginia Department of Agriculture and Consumer Services is seeking an Executive Secretary Senior for the Office of Pesticide Services in the Division of Consumer Protection. This position provides direct administrative and secretarial support to the Program Manager and Management Team and serves as the principle administrative staff person for the office. Duties include administration of fiscal and purchasing functions; maintaining all files records and reference material; reviewing and finalizing a variety of forms letters memoranda and reports; working directly with the procurement and finance offices and ensuring purchase orders and invoices are managed and forwarded for payment; preparing and processing all travel authorizations and reimbursements for the Management Team; and ensuring priority items are routed appropriately and in a timely manner. This position involves considerable interaction via telephone and/or email with Virginias pesticide industries and the general public to communicate program services and regulatory requirements. Once onboarded this position may be eligible for telework opportunities; availability hours and duration of telework shall be approved as outlined in the Commonwealths telework policy.
Minimum Qualifications
Considerable knowledge of office practices procedures and office equipment; of a variety of manual and automated filing systems; of standard English grammar punctuation and usage; and of effective customer service techniques. Must be proficient in Microsoft Office Software including experience using complex database systems such as Oracle or another similar application. Demonstrated ability to communicate effectively both orally and in writing; to interpret and follow oral and written policies and regulations; to maintain harmonious working and public relations; to independently plan prioritize organize and execute assigned duties in a fastpaced high volume office environment; to maintain office documents records and supplies; and to respond to client needs in a professional manner. Current/recent experience in a similar office management type of environment. H.S Diploma/GED required.
Additional Considerations
A combination of related education training and experience indicating possession of the preceding knowledge skills and abilities to include knowledge of business processes work experience within a regulatory agency or direct experience with pesticide laws and regulations along with knowledge of state policies and procedures especially as related to purchasing travel and personnel matters.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
The Immigration Reform and Control Act requires that before we can legally employ an individual we must verify both the identity and employment authorization of the individual. VDACS uses Form I9 to satisfy this requirement. Form I9 instructions and the List of Acceptable Documents can be found at VDACS does not offer sponsorship for employment purposes; therefore the selected candidate will need to be able to provide acceptable documents in accordance with Form I9 (use link above for more details). Additionally VDACS participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement please contact
Final candidate must successfully complete a fingerprintbased criminal background check.
If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
Contact Information
Name: Human Resources
Phone: N/A
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Senior IC
Employment Type
Full-Time
