Specialist Projects Administrator
Specialist Projects Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
The Projects Administrator PMO Specialist serves as a critical support and operational partner within the Project Management Office (PMO) enabling project excellence through process optimization structured coordination and robust administrative systems. This role is instrumental in maintaining project governance managing contract and invoice workflows supporting enterprise tools like Maximo and driving datainformed project tracking and reporting.
Beyond core administrative duties this role contributes to the evolution of PMO operations by implementing continuous process improvements maintaining high standards of documentation and compliance and fostering crossfunctional collaboration. This position requires a proactive mindset strong analytical skills and the ability to manage multiple priorities with precision in a fastpaced projectdriven environment.
Responsibilities:
Project Operations & Systems Support
- Manage contracts submittal and tracking ensuring timely execution compliance and alignment with project and organizational requirements.RD1
- Manage the endtoend lifecycle of invoice workflows ensuring timely processing tracking policy compliance and financial alignment.
- Create process and monitor Maximo purchase orders to support project procurement needs coordinating closely with PMs and finance teams.
- Maintain and optimize documentation systems for contracts invoices and other project records ensuring consistent organization version control and accessibility.
- Own and coordinate the project closeout process in partnership with project managers by compiling final documentation completing outstanding administrative tasks and ensuring all closeout procedures are followed and documented.
- Coordinate administrative and logistical tasks such as vendor onboarding gate pass setup and ID badge distribution to ensure seamless field and vendor operations.
Project Coordination & Governance
- Coordinate and support recurring and ad hoc project meetings by managing scheduling logistics preparing agendas capturing detailed meeting minutes and tracking action items to ensure accountability and followthrough.
- Take ownership of tracking logs and coordinate with project managers to monitor timelines and deliverables assisting with followups to keep projects on schedule.
Process Improvement & PMO Support
- Contribute to the development and documentation of PMO processes templates and best practices to support standardization and operational efficiency.
- Support the implementation of project management methodologies by coordinating training efforts updating documentation and reinforcing adoption across project teams.
- Identify and suggest improvements to existing workflows and tools to enhance team productivity and alignment with PMO goals.
- Collect organize and distribute project deliverables to the appropriate project team members and stakeholders.
- Assist in resource allocation and tracking ensuring that team members have the necessary tools and resources to complete their tasks.
- Conduct research and provide analysis on projectrelated topics to support datadriven decisionmaking.
- Perform other duties as assigned adapting to evolving project portfolio and team needs
This position is required to be performed fulltime from an NBCUniversaldesignated worksite. This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $68640.00 $80000
Qualifications :
- Bachelors degree in Construction Management Engineering Business Administration or a related field required; or equivalent combination of education and experience.
- 13 years of relevant professional experience in a project or administrative support role ideally within a PMO construction utilities or engineering environment.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint); experience with Maximo or other enterprise systems preferred.
- Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines in a fastpaced environment.
- Excellent written and verbal communication skills including the ability to capture and convey information clearly and professionally.
- Selfmotivated and proactive with a strong ability to take initiative and follow through with minimal supervision.
- Collaborative team player who works well across all levels of the organization and readily supports colleagues in other areas.
- Professional and approachable demeanor with a positive attitude and strong interpersonal skills.
- Excellent time management with the ability to work independently meet tight deadlines and perform well under pressure.
- Adaptability and flexibility with the ability to multitask and adjust priorities as needed in a dynamic environment.
- Availability to work overtime weekends or holidays with short notice as needed.
Preferred Qualifications
- PMP or CAPM certification.
- Experience with SmartSheets Maximo SAP or other enterprise tools.
- Familiarity with project management methodologies and process improvement frameworks.
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
