Client Partner Assistant
Client Partner Assistant
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Job Description
Job Summary:
An organized and proactive Executive Administrative Assistant providing comprehensive administrative and logistical support to the Client Partners of the Life US Group. The role requires a proactive and detailoriented individual who can manage a demanding workload and maintain a high level of professionalism and discretion. In addition the role includes responsibility for organizing and executing client and employee events from small gatherings to largescale conferences ensuring a smooth and memorable experience for attendees.
Key Responsibilities:
- Calendar Management:
- Assist with the management and maintenance of the CPs calendar scheduling meetings appointments and travel
- Travel Arrangements:
- Coordinate and book travel arrangements including flights accommodations and transportation
- Prepare travel itineraries and manage travel expenses
- Administrative Support
- Prepare and process expense reports
- Assist with special projects and events as needed
- Salesforce Management
- Responsibility for Salesforce administration for CPs including client contact management including updating all client contact details contact list management coordination with CPs and Marketing for client emailing
- Assisting the CPs with client visit report management
- Event Management coordination
- Annually research new boutique hotels in several different cities and put together a budget for the CPs.
- Negotiating contracts with vendors and suppliers.
- Selecting and booking venues catering and client activities.
- Present client gift ideas to be approved and have them branded.
- Managing event budgets and timelines.
- Coordinating logistics including transportation accommodations and meeting room setup.
- Distribute event materials and client gifts at meetings.
- Overseeing event execution and addressing any issues that arise.
- Managing event registration and attendee communication.
- Coordinating with onsite staff to ensure smooth operations.
- Reviewing event bills and approving payments.
Qualifications :
Required Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Salesforce
- Good written and verbal communication skills
- Strong organizational and time management skills
- Ability to prioritize tasks and work independently
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and discretion
- Problemsolving skills ability to identify and resolve issues efficiently and effectively.
- Budgeting and financial management expertise in managing event budgets and ensuring events are within allocated costs.
- Negotiation skills ability to negotiate contracts and secure favorable terms with vendors.
- Creativity and attention to detail ability to create unique and memorable event experiences paying attention to every detail.
- Interpersonal skills ability to build and maintain strong relationships with clients vendors and onsite staff.
Additional Information :
#LIHybrid
PartnerRe provides a working environment in which diversity is valued where all employees feel welcome respected and empowered to perform at their best. We invite you to learn more about D&I at PartnerRe.
Thank you
PartnerRe Hiring Team
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
