School Office Clerk II
School Office Clerk II
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Description
Position assigned to the ASB Office at Gilroy High School
Basic Functions: To perform a variety of clerical activities at various levels of complexity in support of assigned school office operations. To provide a wide variety of responsible and/or more specialized clerical services for school administrators and/or staff and in support of assigned school office operations. Employees in this classification receive general supervision from a school site administrator or his/her designate within a framework of standard policies and procedures. This job class performs journey level clerical duties and requires knowledge of specialized procedures precedents and requirements associated with the operation of assigned school office. This job class must be able to choose among a limited number of alternatives in solving routine problems.
Typical Duties:
- Performs a variety of clerical activities related to the function(s) of the assigned school office
- Types letters memos reports correspondence invoices requisitions and other materials from clear draft or handwritten copy
- Types prescribed information on forms cards and records from clearly defined sources
- Answers telephones takes messages and/or refers callers to appropriate resources
- Receives screens and waits on students faculty parents and the public providing requested information referring to appropriate office/staff member or setting up appointments with appropriate school administrator or staff member
- Verifies student absences and issues admit slips
- Checks verifies sorts tabulates and files a variety of data and information according to predetermined classifications; maintaining alphabetical numerical index and crossreference files
- Maintains and processes information related to assigned operation records by transferring data calculating totals and subtotals or complying summaries
- Maintains assigned school office records such as attendance enrollment health student CUM registration and prepares routine reports as required
- Prepares and duplicates materials
- Processes forms applications documents records and/or other paperwork in support of assigned school office functions
- Assembles and organizes materials and schedules locations for testing health screenings or meetings; may participate in testing or health screening activities as required
- Maintains routine accounting records related to school and/or student body accounts receiving money payments issuing receipts and recording amounts
- Orders and keeps inventory of office and school supplies
- Maintains appointments and schedules calendar
- May administer minor first aid in conjunction with established District policy
- Performs related duties consistent with job description
Employment Standards:
- Knowledge of modern office methods procedures and practices
- Knowledge of proper English usage grammar punctuation and spelling
- Ability to type accurately at 40 words per minute
- Ability to understand and follow both oral and written instructions
- Ability to learn the operation procedures policies and requirement of assigned program or operational unit
- Ability to learn to operate standard office equipment/machines such as typewriter calculator copy machine and computer terminal and printer
- Ability to perform routine arithmetical calculations using addition subtraction multiplication and division
- Ability to establish and maintain routine records and prepare routine reports
- Ability to effectively communicate in both written and oral form
- Ability to maintain effective work relationships with those contacted in the performance of required duties
- Ability to understand and effectively carry out both oral and written directions in an independent manner
- Ability to operate designated office equipment with speed and accuracy
- Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
- Ability to speak Spanish is desired
STATEMENT OF NONDISCRIMINATION: The District does not discriminate against any person on the basis of gender race color religion national origin ethnic group actual or perceived sexual orientation marital or parental status physical or mental disability.
Employment Type
Part-Time
