Executive Assistant – Engineering & Construction Team

Apex is seeking an Executive Assistant to provide professional executive administrative support to the Engineering & Construction leadership team and play an important and substantive role for the company. This position is a blend of office administration and coordination as you provide highquality administrative assistance to our Executive Vice President Engineering & Construction and direct reports (SVP of Construction VP of Pre Construction) while contributing directly to planning organizing and executing on several projects and initiatives that support the Apex team at large. Our ideal candidate is resultsoriented and passionate about providing value add support to their assigned team and growing their career.

This position requires strong communication and organizational skills and the ability to effectively engage with senior team members other highprofile audiences and across department lines with a high level of finesse diplomacy and professionalism. The position requires the ability to present oneself in a highly professional manner well developed written and oral communication skills and a responsive flexible and thorough approach to work. This person must have the ability to instill confidence and work well with a wide variety of people. The work requires a high level of discretion and often requires the use and handling of confidential information

Our ideal candidate is an actionoriented hardworking team player who can jump in and support projects from a variety of angles. This position requires excellent communication and writing skills as well as the ability to balance priorities and shift needs on the go. A passion for renewable energy is a plus.

Primary Responsibilities

• With a primary responsibility of supporting the EVP and VPs of E&C provide support to the executive team as directed to ensure that company goals and objectives are accomplished and operations run efficiently
• Manage professional and personal scheduling for EVP including agendas mail email calls travel arrangements client management and other company logistics
• Coordinate complex scheduling and extensive calendar management as well as management of content and flow of information to senior executives
• Manage coordinate and arrange senior executives travel and travelrelated activities including hotel booking transportation and meal coordination
• Perform administrative and office support
• Manage communication between upper management and employees liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives priorities are met organizational goals are achieved and best practices are upheld
• Serve as the initial point of contact to visitors business associates and others that call upon visit or reach out to the E&C team
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Prioritizing requests placed upon executive team from internal and external parties
• Maintains executives confidence and protects operations by keeping information confidential
• Provides historical reference by developing and utilizing filing and retrieval systems
• Coordinates with Office Manager to ensure the proper office supply levels operation of equipment and building maintenance for executive offices
• Serve as company liaison and planner for external annual events attended by our E&C team and Apex team at large
• Handle special projects as required or requested (e.g. manage purchase requests and reporting legal matter tracking and reporting etc.)

Qualifications :

To succeed as our Executive Team Assistant at Apex Clean Energy youll need to excel within the following criteria:

• Minimum of 4 years experience supporting senior executives ideally within engineering construction or related industries.
• Strong understanding of construction/engineering terminology and project management processes
• Superb written and verbal communication skills
• Strong timemanagement skills and the ability to organize and coordinate multiple projects at once
• Outstanding attention to detail and accuracy
• Excellent writing editing and proofreading skills
• Proficiency in Microsoft Office Suite and other office productivity tools with aptitude to learn new software and systems
• PowerPoint Visio MS Project advanced experience preferred
• Demonstrable experience managing travel logistics and event planning
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• Cando positive and curious attitude
• Proven ability to work in a fastpaced and deadlinedriven environment both independently and as part of a team
• Interest in renewable energy and policy a plus
• Must be willing to work from our headquarters in Charlottesville VA
  • Remote based applicants will be considered on a case by case basis

At Apex Clean Energy we believe that diverse perspectives drive innovation and success. We are committed to creating an inclusive environment where all individuals feel valued and empowered. We encourage applicants from all backgrounds to apply even if you do not meet every qualification listed in the job description. Your unique experiences and skills could be the perfect fit for our team!

If you are passionate about renewable energy and want to join us in accelerating the shift to clean energy we would love to hear from you. Please submit your application for our teams review!

Additional Information :

Work Environment:

Works primarily traditional office hours in an indoor office environment. Flexible work hours allowed when work duties and business operations permit. Occasional travel to job sites vendor and partner facilities conferences and other office locations on an asneeded basis.

How Youll Grow

At Apex Clean Energy our professional development plans focus on helping people at every level of their career to identify and use their strengths to do their best work every day. From entrylevel employees to senior leaders we believe theres always room to learn. We offer opportunities to help sharpen skills in addition to handson experience in the dynamic fastpaced renewable energy industry. From onthejob learning experiences to a robust multiweek onboarding experience to formal development programs our professionals have a variety of opportunities to continue to grow throughout their career.

What Apex Can Offer You

At Apex Clean Energy we know that great people make a great company. We value our people and offer employees a broad bestinclass range of benefits.

• A missiondriven energetic environment that supports and encourages our people to do their best work every day.
• A respect for and celebration of individuality differences and uniqueness
• Collaborative and driven professional workforce committed to supporting your ideas and feedback and accelerating your potential
• Ongoing support and guidance such as onthejob learning handson experience and mentorship
• Training strategies and tools to support your personal and professional growth
• Team atmosphere of diverse professionals committed to making an impact as an organization
• Opportunities to volunteer and give back to our local communities
• Exceptional benefits such as medical and dental; 401(k) with corporate match
• Base and bonus commensurate with experience
• Responsible Paid Time Off plus standard company holidays
• Benefits Offered: comprehensive highdeductible health plans dental and vision insurance plans shortterm and longterm disability group life insurance 401(k) corporate matching flexible spending arrangements company paid parking and cell phone fitness and wellness corporate discounts

At this time Apex will not sponsor a new applicant for employment authorization for this position.

Apex Clean Energy Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race color religion sex sexual orientation gender identity age national origin ancestry citizenship disability or veteran status.

Remote Work :

No

Employment Type :

Fulltime