Grants and Budget Officer
Grants and Budget Officer
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Job Description
JOB SUMMARY:
The main purpose is to assist with establishing program cost and budget control measure in place to enable the development of project and program level budget and effectively monitor and control those budgets. Involve preparing and controlling budgets monitoring expenditures. Assist in preparing the financial reports. To ensure compliance with financial regulations and standards.
DUTIES & RESPONSIBILITIES:
The duties and responsibilities of the Grants and Budget Officer include:
Budget Management:
- Responsible for gathering required financial information from Finance Focal Procurement Warehouse and other relevant departments and for tracking all budgeted financial commitments to ensure alignment with the program budget.
- Assist in developing monitor and analyze the organizations budget ensuring compliance with financial regulation and standards.
- Track and analyze expenditures to identify potential overspend or areas for cost reduction and ensure adherence to budgetary guidelines.
- Assist the supervisor in annual budgeting financial planning and reprogramming by providing cost allocations and expense projections.
- Collaboration with other departments to ensure adherence to budgetary guidelines and to facilitate efficient financial operations.
- Prepare accurate and insightful financial reports including variance analysis to provide management with timely and relevant financial information.
Grant Management:
- Maintain a clear understanding of all donor agreements including Memoranda of Understanding (MoUs) Letters of Award subagreements contracts and donor correspondence to mitigate compliance risks.
- Ensure compliance with donor regulations and the organizations policies and procedures; advise management on potential compliance issues.
- Support program and HR teams in aligning staff salaries travel expenses and other direct costs with approved project budgets.
- Maintain a clear understanding of the internal approval process for grantsrelated actions and escalate to supervisors as needed.
Internal Administration:
- Maintain comprehensive documentation and filing systems (physical and digital) for grants contracts MOUs subawards and financial reports.
- Coordinate the approval process for financial reports ensuring signatures from the Executive Director or relevant authorized personnel are obtained.
- Keep Fund Flow and Grant Budget Management files up to date.
- Participate in regular Grants Management and Coordination meetings providing workrelated updates and input as needed.
- Perform other related duties and assignments as required.
Qualifications :
KEY SKILLS
The key skills required for the position of Grants and Budget Officer include;
- Financial Management: Proficiency in budget tracking variance analysis and financial reporting.
- Attention to Detail: High level of accuracy in budget preparation and reporting.
- Adaptability: Capable of working in a fastpaced environment with changing donor regulations and internal priorities.
- Team Collaboration: Comfortable working across departments with diverse stakeholders.
QUALIFICATIONS:
- Bachelors degree in Finance Accounting or a related field is required.
- Minimum of three years of relevant experience preferably with exposure to grants management in the nonprofit or international development sector.
- Experience in managing multidonor funded projects.
- Knowledge of donor rules and regulations (e.g. USAID Global Fund UN agencies).
- Strong data management and financial analysis skills.
- Proficiency in Microsoft Office Suite particularly Excel (pivot tables formulas etc.).
- Ability to multitask prioritize and work independently and collaboratively.
Additional Information :
Application:
Interested applicant please send Application Letter Curriculum Vitae (with Three referees including your last employment for reference check) scan or copies of Qualification Documents and National ID as per following APPLY LINK not later than on the evening of 23 May 2025 (Friday).
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
