Administrative Assistant

Who We Are

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a worldwide Christian church each year we help more than 2 million people providing necessities such as food clothing and shelter. In addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith and valuesbased organization we hire and serve people of all backgrounds and walks of life there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY:
The role provides general administrative support for the daytoday operations.

Accountabilities:

Written and Verbal Communication

• Possess excellent oral and written communication skills
• Be able to maintain a high level of confidentiality and willingness to sign a confidentiality statement
• Possess excellent organizational skills and be able to multitask

Reporting

• Create and maintain list of reports required for health and safety compliance purposes.
• Support external reporting requests as needed.

CRITICAL RELATIONSHIP MANAGEMENT:
The incumbent conducts routine interactions and provides clarification of information.
Internal: MUs team members various leadership and management teams clients volunteers as required.
External: Community members & partners contractors vendors donors.

MANAGERIAL/Technical Leadership RESPONSIBILITY:

• Reports directly to: Corps Officers
• Direct reports for this position: N/A.

FINANCIAL AND MATERIALS MANAGEMENT:

• Receipts all donations using software as required
• Authorized to spend disburse or collect small amounts of cash
• Manage Service contracts

• Manage inspections i.e. fire alarm and fire extinguishers
• Manage Building Key list
• Coordinate with Janitor to maintain appropriate supply of paper products and cleaning supplies

WORKING CONDITIONS:

• Working environment is typically in the office (25 Adams Avenue St. Johns NL) in generally agreeable conditions.
• May encounter upset/difficult clientele entering the building.
• Some limited travelling may be required.
• The performance of the job requires frequent data entry moderate attention when responding to phone inquiries attention to detail lifting boxes and a small amount of time setting up displays and packing kits.

Education Qualifications and Certifications:

Minimum of one academic year of a related formal postsecondary program.

Experience and Skilled Knowledge Requirements

• A minimum of two years of experience in office and clerical fields
• Possess the ability to multitask
• Possess good computer skills and be proficient in Microsoft Office Products including Excel Power Point Publisher and Word as well as Easy Worship
• Obtain Criminal Police Check and Vulnerable Sector Check and be willing to sign The Salvation Army Code of Conduct Receipt and Acknowledgement Form

Skills and Capabilities:

• Attention to detail problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.

Compensation:

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.