Senior Document Controller - Transit Facilities
Senior Document Controller - Transit Facilities
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
We are looking for a Senior Document Controller to lead and manage document control processes for complex architectural and engineering projects involving large multidisciplinary teams. This role requires leadership problemsolving skills and the ability to collaborate effectively with project teams clients and external stakeholders. The successful candidate will also contribute to business development initiatives expand the Document Control (DC) team and grow the scope of work within the company.
Role accountabilities:
Lead and oversee the document control function for largescale complex projects ensuring efficient workflow and compliance with industry standards.
- Develop implement and continuously improve document management procedures and best practices across projects.
- Serve as the primary subject matter expert for document control responding to internal and external inquiries.
- Coordinate and train project teams and junior document controllers on document control processes and tools.
- Ensure version control tracking and retrieval of project documentation including drawings specifications contracts reports and technical documents.
- Manage and optimize Electronic Document Management Systems (EDMS) such as SharePoint Aconex Procore and Unifier.
- Establish and enforce document control workflows approval processes and distribution matrices.
- Oversee archiving retrieval and disposal of project records while maintaining compliance with company policies.
- Perform quality assurance checks to ensure document accuracy completeness and adherence to standards.
- Interface with project managers consultants and contractors to facilitate seamless document flow and communication.
- Generate and analyze document control reports providing insights on project documentation status compliance and efficiency.
- Ensure data integrity security and confidentiality for all controlled documents.
- Lead document control audits and contribute to continuous improvement initiatives.
- Contribute to business development efforts by identifying new opportunities for expanding document control services and supporting proposal development.
- Grow the Document Control (DC) team by hiring mentoring and expanding the scope of work to support company objectives.
- Actively promote a positive work environment with a strong emphasis on collaboration selfinitiative and proactivity.
Qualifications & Experience:
- Postsecondary degree or diploma with a Certificate in Document Management or an equivalent qualification preferred.
- Minimum 8 years of experience in document control within the Architecture Engineering or Construction industry.
- Previous experience managing document control for largescale multidisciplinary engineering or architecture projects from concept to delivery P3 experience is an asset.
- Expertlevel proficiency in EDMS platforms such as SharePoint Aconex Procore and Unifier.
- Extensive experience with document management procedures including distribution matrices supplier data management document numbering filing and archiving.
- Strong leadership and mentoring skills with the ability to train and guide junior document controllers.
- Highlevel proficiency in MS Office Suite (Word Excel Outlook PowerPoint) Adobe Acrobat and Bluebeam.
- Ability to manage multiple projects simultaneously in a fastpaced deadlinedriven environment.
- Strong analytical problemsolving and decisionmaking skills to proactively resolve document control issues.
- Excellent communication skills (verbal and written) with an ability to liaise effectively with internal and external stakeholders.
- Business development mindset with a drive to expand the document control function and contribute to company growth.
- Ability to maintain high levels of confidentiality and meticulous attention to detail when handling sensitive project documentation.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
The salary range for this position is $$RANGE$$. The base salary represents Arcadis hiring range for this position. Actual salaries will vary and will be based on various factors such as location skills experience and qualification for the role.
Required Experience:
Senior IC
Employment Type
Full-Time
