Office Assistant (Full Time)
Office Assistant (Full Time)
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Salary Not Disclosed
1 Vacancy
Job Description
Description
- Provides administrative support for the Business/Office Manager and Principal. Screens visitors/telephone calls manages correspondence manages calendars schedules meetings orders supplies and conducts necessary communications.
- Processes documents and materials such as student transfers student cumulative records schedules reports and school newsletters.
- Assists in the maintenance of student records ensuring they are complete accurate and properly organized.
- Assists in all aspects of student registration enrollment and attendance reporting including supporting parents with applications and educating parents on the importance of regular attendance as directed by Business/Office Manager.
- Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting as well as truancy compliance and scholars with alternative programs (e.g. Independent Study and Home Hospital) including but not limited to: daily absence verification calls receiving/recording tardy students ensuring weekly attendance sheets are signed by teachers and assisting BM in exporting and ensuring accuracy of monthly attendance reports).
- Supports with testing administration including recordkeeping.
- Manages confidential information appropriately.
- May assist in free/reduced lunch program reporting.
- Administers first aid and medication to students to meet immediate health care needs including attendance at required training.
- Assists in the collection and processing of payments for a variety of events such as lunch deposits donations and fundraisers according to Aspire policy and best practices.
- Supports administrators in behavior response with scholars including nurturing and developing relationships with students supporting socialemotional development of scholars and behavioral reporting compliance.
- Attends all relevant Aspirewide professional development and training sessions
- Assists Office/Business Manager in completing school administrative functions/tasks as dictated by school site and Home Office deliverables may work with outside vendors and develop necessary communications internally and externally
- Maintains inventory including first aid kit supplies to ensure availability of required items
- Demonstrate knowledge of and support the Aspire Public Schools mission vision value statements including antiracism policies and procedures operating instructions confidentiality standards and the code of ethical behavior
- Perform other related duties as required and assigned
- Competencies:
- Strong time management and multitasking skills
- Strong interpersonal and communication skills
- Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
- Ability to work independently as well as with a team
- Professional appearance and manner
- Fluency in Spanish highly desirable
- Minimum educational level:
- High School Diploma
- Experience required:
- 2 plus years in fastpaced ever changing administrative position; experience in a school environment preferable
- Proficiency with Microsoft Office network printing copiers and fax machines
- Physical requirements:
- Stand walk or bend over kneel crouch reach overhead grasp push and pull. Move lift and/or carry up to 30 pounds to shoulder height.
- Repetitive use of hands (i.e. fine manipulation simple grasping and power grasping).
- Demonstrate normal depth perception.
- Sitting walking or standing for extended periods of time.
- Dexterity of hands and fingers to operate a computer keyboard operate standard office equipment and use a telephone
- See and read a computer screen and printed matter with or without vision aids
- Read and understand rules and policies labels and instructions
- Hear and understand speech at normal levels and on the telephone
- Verbal communications including the ability to speak and hear at normal room levels and on the telephone
- Work authorization requirements:
- Clear the Department of Justice background screening
- Authorized to work in the United States
- Provide health (TB) clearance
Compensation:
Aspire Public Schools is dedicated to our teammates wellbeing! Aspire offers its fulltime employees a competitive salary and benefits for fulltime teammates including paid time off 100% core health benefits coverage on select plans life insurance/longterm disability participation in a CA state retirement plan tuition reimbursement plan and adoption assistance program.Our salary schedule based on years of experience for this position type is reflected here:
Aspire Public Schools Office Assistant Pay Scale
Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race color gender religion age sexual orientation national or ethnic origin disability marital status veteran status or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities women disabled persons and veterans.
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Employment Type
Full-Time
