Criminal Records Technician(Term-Limited)
Criminal Records Technician(Term-Limited)
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USD 48396 - 48396
1 Vacancy
Job Description
Department Information
STATE OF COLORADO RESIDENCY REQUIRED
NOTE: This announcement may be used to fill multiple openings.
**This is a termlimited position with funding through September 30 2025.**
Colorado Governor Jared Polis is committed to building a Colorado For All a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans transitioning the state to renewable energy sources ensuring every Colorado child gets a quality education and building an economy that works for everyone.
Committed to Diversity We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities. If youre looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity diversity and inclusion. Click here to learn more about their experiencesColorado For All Colorado Employees Reflect on Equity Diversity & Inclusion.
We offer a generous benefits package including:11 paid holidays per year plus vacation and sick leave
Medical dental and vision plans
State paid life insurance policy
Choice of 2 retirement plans (defined benefit or defined contribution)
Optional 401(k) and 457 plans
State paid shortterm disability coverage
Additional optional life and disability plans
Credit Union membership
Training and professional development
To learn more about State of Colorado benefits visit: positions may qualify for thePublic Service Loan Forgiveness Program. For more information go to position will have the opportunity for a hybrid schedule (a combination of inoffice and remote workplace). This position will work in office at least one day a week. During training they are expected to be in the office 5 days a week.**Please note equipment provisioning and certain onboarding tasks will take place in person in our downtown Denver office on the first day of employment.The Division of Early Learning Licensing and Administration (DELLA) is the States lead agency in planning and implementing public child care policy. In addition the Division is responsible for the licensing and monitoring of child care facilities. DELLA ensures the health and safety of children in lessthan24hour licensed (or licenseexempt) early care and education environments by promulgating regulations for child care that ensure minimum standards for the health and safety of facilities. The Division accomplishes this through the annual inspection and monitoring of child care facilities consultation and coaching for early care and learning professionals and collaborating with early care and learning providers child care associations Early Childhood Councils local governments and county agencies advocates and other important stakeholders.
The Background Investigation Unit (BIU) exists to provide a comprehensive prelicensing background program for the Colorado Department of Early Childhood to reduce the risk to vulnerable persons in run facilities. Screen applicants who are applying for employment in child care facilities licensed by CDEC foster care adoptions interns camps community mental health RCCF and individuals to provide better protection for children in the State of Colorado.
This work unit also performs background screens using the departments automated data system Trails. The Trails system captures reports of child abuse and neglect that have been investigated by County departments of human/social services. Individuals seeking employment involving children foster care placements adoption and volunteer activities are required to be screened against this data. This unit provides information to other states for example when former Colorado residents seek to be foster care placement families in the state they currently reside. This unit also ensures proper handling of revenues received for fees that are charged for background screens.Description of Job
Class Code & Class Description
H4M3XX Technician III
CDEC welcomes you to apply for this Criminal Records Technician position! This position exists to provide for technical assistance by utilizing judgment technical knowledge computer skills and employing research tools available to the Department of Early Childhood employees agencies and public through the interpretation of laws rules policies procedures and processes directly related to background investigation functions.
What youll be doing:- Process background checks in the area of licensed CDEC facilities and Office of Children Youth Provider Services Unit (OCYF PSU) facilities backgrounds (i.e. analysis of Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI) fingerprint checks).
- Independently research analyze interpret and apply statutes rules procedures and practices to ensure that the background screening process is accomplished accurately according to numerous requirements regarding child care foster care adoptions kinship care Residential Child Care Facilities camps and individuals as it pertains to child abuse/neglect background investigations
- Review and analyze court dispositions to make child care eligibility recommendations.
- Navigate and research the Colorado State Courts Data Access system to identify whether the individual has any criminal record not listed on the fingerprint check.
- Process confidential background screens using the Trails data system for licensed Colorado Department of Early Childhood and Office of Children Youth Provider Services Unit facilities foster and adoption care court appointed special advocates volunteer and employment purposes whose activities involve the care or supervision of children or who have unsupervised access to children.
- Follow specific guidelines to generate a response to each request as well as respond to inquiries from customers across the country.
- Review Trails data and integrate evaluation results into the units data system and generate the appropriate response for release to the requesting party or their designee.
- Educate other units within the department county departments other state departments local agencies and private individuals as to the basic processes underlying the Trails background screening procedures.
- Independently researches analyzes interprets and applies statutes rules procedures and practices to ensure that the background screening process is accomplished accurately according to statutory and procedural requirements.
- Provides the last review and evaluation of documentation submitted by facilities individuals and applicants for accuracy and completeness to determine that requests are in compliance with department requirements. Reviews Trails data and integrates evaluation results into the units data system and generates the appropriate response form for release back to the requesting party or their designee.
- Assesses suitability of applicants qualification while meeting department and legislative requirements by interpreting statutes and rules/regulations.
- Reviews and evaluates documentation submitted by facilities and individuals for accuracy and completeness to determine whether the documentation is within statute rules regulations and procedures.
- Responds to customer inquiries concerning the background investigation process and the status of individual background screens.
- Provides technical assistance to counties local agencies individuals schools and other state agencies concerning the procedures policies and guidelines of the unit.
Performs other duties as requested.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications:
- Three years of analytical experience with data systems and multirelational databases
- Appropriate education (Associates plus one year of experience or a Bachelors degree) in a human services or criminal justice related field will substitute for the required three years of experience.
- Experience with administrative and clerical procedures and systems such as word processing managing files and transcription and other office procedures and terminology.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment meeting quality standards for services and evaluation of customer satisfaction.
- Experience of organizational skills that include the ability to prioritize multitask and meet deadlines.
- Experience with software and hardware data systems multirelational databases internet email and other workplace technology and electronic devices.
- Ability to work independently with little or no direction.
- Experience working in an administrative capacity where attention to detail and ability to follow through on work was essential to the duties performed.
- Ability to work independently with little or no supervision.
- Clear and effective written and oral communication skills.
- Bilingual able to fluently speak and write in Spanish.
Highly Desired- Bilingual able to fluently speak and write in Spanish
Conditions of Employment:- Applicants must pass a thorough background check prior to employment.
- Employees who have been disciplinary terminated resigned in lieu of disciplinary termination or negotiated their termination from the State of Colorado must disclose this information on the application.
- This is a termlimited position with funding through September 30 2025.
DEFINITION OF PROFESSIONAL EXPERIENCE:
Work that involves exercising discretion analytical skill judgment and personal accountability and responsibility for creating developing integrating applying and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelors or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore extend and use additional discoveries interpretations and application and to improve data materials equipment applications and methods.
Appeal Rights:If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at (303); or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.Supplemental Information
How to Apply(PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter they will be reviewed in later stages of the selection process. Therefore it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked SEE RESUME will not be considered.
Complete Applications must include the following documents:- A complete CDEC Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications you will be invited to the comparative analysis process which is described below.
Comparative Analysis ProcessThe comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.Transfer NonDisciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer nondisciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer nondisciplinary demotion or reinstatement applicant.ADAAA Accommodations:
CDEC is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to the HR Specialist Daulton Daies at .usTechnical Assistance:If you experience difficulty in uploading or attaching documents to your online application or for any other technical difficulties call NEOGOV technical support atanytime between 6:00 a.m.6:00 p.m. (Pacific Time).
The Departmentdoes not offer sponsored visas for employment purposes.HOW TO APPLY:Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.IF NOT APPLYING ONLINE SUBMIT APPLICATION TO:
Online applications are strongly preferred. If you are unable to submit an online application please reach out to the contact listed. Please note all applications must be received by the closing date listed on the job posting.
Required Experience:
IC
Employment Type
Full-Time
